Senior Executive Assistant & Office Operations Lead

The Howard University; Washington (District of Columbia); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health & Wellness

Work-Life Balance

Financial Wellness

Professional Development

Additional Perks

Job summary

Howard University in Washington, DC seeks an experienced administrative professional to perform advanced office support, manage workflows, and coordinate budgets and personnel matters within the Talent Acquisition function.

The role requires independent work with supervision and interaction with senior administrators, faculty, students, and staff. The position emphasizes accuracy, confidentiality, and effective communication to support the university’s mission.

Qualifications

• High School diploma or GED and 2-4 years of general work experience.
• AA/AS may be substituted for 4 years of required work experience.
• BA/BS may be substituted for up to 4 years work experience.

Responsibilities

• Directs the workflow of the office.
• Develops and implements office procedures and practices.
• May assign and monitor student workers, as directed.
• Provide directions to clerical staff to coordinate administrative procedures within the department and/or among other offices.
• Monitor or oversee the monitoring of a variety of account expenditures; maintain and reconcile detailed budgets for various accounts; advise and/or determine which expenditures are within the budget guidelines; inform management of irregularities and proceed with corrective action.
• Prioritize workload to meet work unit operations.
• Submit timecard data for department.
• Verifies leave time and total paid time for pay period.
• Enter personnel and financial documents with related software applications.
• Perform data analysis of moderate difficulty using tables, graphs, basic statistics, and print final reports.
• Prepare visuals for presentations.
• Prepare confidential correspondence and reports.
• Determine and makes needed corrections to produce error-free final copy.
• Assembles data and composes a variety of correspondences for department.
• Design office filing systems and files correspondence, and other items according to categorized order.
• Search files and other information sources to answer questions or assemble data for supervisor and other staff.
• Use automation to remind supervisor and others of scheduled events, deadlines and other pending matters.
• Work directly with a wide variety of professional, technical and/or supervisory staff to assist in general duties.
• Gather and compiles statistics and other materials for various reports.
• Review and process a variety of forms both online and hardcopy such as personnel or purchase requests.
• Serve as liaison to faculty, staff, students, alumni, patients, outside agencies and the public concerning information or complaints.
• Participate in meetings and conferences pertinent to area of responsibility.
• Prioritizes and arranges meetings, conferences and appointments for unit administrator; make necessary travel reservations and itineraries; determine and prepare background material needed.
• Perform other job-related duties as assigned.

Job description

Howard University in Washington, DC seeks an experienced administrative professional to perform advanced office support, manage workflows, and coordinate budgets and personnel matters within the Talent Acquisition function.

The role requires independent work with supervision and interaction with senior administrators, faculty, students, and staff. The position emphasizes accuracy, confidentiality, and effective communication to support the university’s mission.