Administrative Assistant II — Office & International Programs

HU101 The Howard University; United States; On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Paid time off

403(b) with company match

Tuition reimbursement

Career development

Commuter benefits

Job summary

Howard University’s College of Pharmacy seeks an experienced administrative professional to support the Dean’s Office and International Programs. The role handles inquiries, receptionist duties, and calendar/event coordination.

The position coordinates requisitions, maintains program documentation, and assists with international rotations and partner agreements, including SCOUT submissions and vendor communications.

Qualifications

• High school diploma or GED with 4–6 years of general work experience.
• AA/AS may substitute for 2 years; BA/BS may substitute for up to 4 years.
• Experience with Workday desirable.

Responsibilities

• Provide general information in response to inquiries in person, via Microsoft Teams and email.
• Maintain contacts with internal and external vendors, consultants and the public.
• Create and submit requisitions for goods and services.
• Maintains room reservations calendar and assists with College of Pharmacy event set up.
• Staff receptionist’s desk.
• Assemble, distribute or mail applications, forms and general information requested by visitors, applicants, students or the public.
• Create and mail training certificates for all project training courses.
• Prepare, submit and track documentation related to the operations of HUGIN, HUI, HUGISA, and PACE international programs.
• Coordinates, monitors, and maintains water/cups for dispensers.
• Receives, sorts, disseminates incoming mail, packages and notices; notifies recipients.
• Assures timely pick-up of outgoing mail.
• Initiates and completes student international rotation process.
• Prepares, submits, distributes, and maintains documentation related to student international rotations.
• Submits agreements and contracts in SCOUT for legal review.
• Maintaining and updating employee personnel data, grant expenses, consultant and vendor invoices, and fund requests.
• Collating and maintaining HUCOP International rotation files, including student forms, partnership databases, and rotation schedules.
• Preparing and assisting with settlement reports for PACE Center grants.

Skills

Office machines

Microsoft Word/Excel

General office procedures

Communication skills

Education

High School diploma or GED

BA/BS degree substitution

Tools

Workday

Job description

Howard University’s College of Pharmacy seeks an experienced administrative professional to support the Dean’s Office and International Programs. The role handles inquiries, receptionist duties, and calendar/event coordination.

The position coordinates requisitions, maintains program documentation, and assists with international rotations and partner agreements, including SCOUT submissions and vendor communications.