Administrative Specialist: Payroll, Purchasing & Vendor Ops

TriStar Building Services, Inc; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

TriStar Building Services, Inc. is seeking an Administrative Clerk to support payroll, timekeeping, purchasing, and vendor management across departments.

The role requires strong organization, communication, and attention to detail in a fast-paced environment. The ideal candidate will work closely with company leadership, maintain ERP data accuracy, and ensure timely processing of invoices, time records, and reports.

Qualifications

• Minimum of two years of experience in an office or administrative environment, preferably with exposure to bookkeeping, payroll, accounts payable, purchasing, or vendor management.
• Excellent verbal and written communication skills, with the ability to interact professionally with employees, customers, suppliers, and leadership.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
• High level of personal integrity, professionalism, accountability, and discretion.
• Ability to work independently, exercise sound judgment, and manage time effectively with minimal supervision.
• Comfortable working with business software, spreadsheets, and ERP or accounting systems.
• Valid driver’s license and reliable personal transportation.

Responsibilities

• Payroll & Timekeeping: Record weekly labor hours and allocate labor to work tickets for payroll processing and job-cost reporting.
• Supply Chain & Vendor Management: Coordinate supply and material needs; enter purchase requirements into ERP and place orders.
• Accounts Payable & Expense Administration: Enter and process vendor invoices; manage expense reports and month-end reconciliations.
• General Administrative Support: Answer phones, provide office support to leadership, maintain records, and assist with reporting.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Integrity & discretion

Independent work

ERP software familiarity

Excel proficiency

Tools

WinTEAM ERP

Microsoft Excel

Microsoft Outlook

Job description

TriStar Building Services, Inc. is seeking an Administrative Clerk to support payroll, timekeeping, purchasing, and vendor management across departments.

The role requires strong organization, communication, and attention to detail in a fast-paced environment. The ideal candidate will work closely with company leadership, maintain ERP data accuracy, and ensure timely processing of invoices, time records, and reports.