Administrative Specialist: Payroll & Ops Support

Green Bay Packaging; Town of Wausau (WI); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Prescription drug coverage

Wellness programs

LTD

Life insurance

401(k) with match

Job summary

Green Bay Packaging is seeking an Administrative Assistant to provide general administrative support to the division's team, including assisting with payroll, Accounts Receivable and Accounts Payable responsibilities, and other administrative tasks as needed.

The role requires strong communication, multitasking, trustworthiness, and the ability to work with all levels of GBP. A minimum of 5 years in an office environment and an associate degree or comparable experience are preferred.

Qualifications

• Must have strong verbal and written communication skills.
• Ability to multi-task and maintain accuracy during interruptions.
• Must evoke trustworthiness and confidence with leaders and customers.
• Ability to anticipate needs and take charge without prompting.
• Ability to prioritize duties and respond to multiple people simultaneously.
• Proficient with Microsoft Office and business systems.

Responsibilities

• Provide administrative support to division team members, especially Senior Leadership, Sales and Customer Service.
• Manage Accounts Receivable, credits, lines of credit, invoices, etc.
• Coordinate purchase of office furniture and supplies for office, visits, meetings, events.
• Coordinate events and meetings (catering, merchandise).
• Support for phone system and incoming calls/visitors.
• Month end closing duties and reporting.
• Open and distribute mail and process outgoing mail.
• Handle local donations and petty cash processes.
• Back up Payroll Specialist as needed.

Skills

Strong communication

Multi-tasking

Trustworthy

Proactive

Professional interaction

Microsoft Office

Attention to detail

Education

Associate degree or comparable experience

Tools

Microsoft applications

Job description

Green Bay Packaging is seeking an Administrative Assistant to provide general administrative support to the division's team, including assisting with payroll, Accounts Receivable and Accounts Payable responsibilities, and other administrative tasks as needed.

The role requires strong communication, multitasking, trustworthiness, and the ability to work with all levels of GBP. A minimum of 5 years in an office environment and an associate degree or comparable experience are preferred.