Administrative Assistant

Green Bay Packaging; Town of Wausau (WI); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Prescription drug coverage

Wellness programs

LTD

Life insurance

401(k) with match

Job summary

Green Bay Packaging is seeking an Administrative Assistant to provide general administrative support to the division's team, including assisting with payroll, Accounts Receivable and Accounts Payable responsibilities, and other administrative tasks as needed.

The role requires strong communication, multitasking, trustworthiness, and the ability to work with all levels of GBP. A minimum of 5 years in an office environment and an associate degree or comparable experience are preferred.

Qualifications

• Must have strong verbal and written communication skills.
• Ability to multi-task and maintain accuracy during interruptions.
• Must evoke trustworthiness and confidence with leaders and customers.
• Ability to anticipate needs and take charge without prompting.
• Ability to prioritize duties and respond to multiple people simultaneously.
• Proficient with Microsoft Office and business systems.

Responsibilities

• Provide administrative support to division team members, especially Senior Leadership, Sales and Customer Service.
• Manage Accounts Receivable, credits, lines of credit, invoices, etc.
• Coordinate purchase of office furniture and supplies for office, visits, meetings, events.
• Coordinate events and meetings (catering, merchandise).
• Support for phone system and incoming calls/visitors.
• Month end closing duties and reporting.
• Open and distribute mail and process outgoing mail.
• Handle local donations and petty cash processes.
• Back up Payroll Specialist as needed.

Skills

Strong communication

Multi-tasking

Trustworthy

Proactive

Professional interaction

Microsoft Office

Attention to detail

Education

Associate degree or comparable experience

Tools

Microsoft applications

Job description

Position Overview

We are hiring an Administrative Assistant and are looking for someone who can provide general administrative support to the division's team members, including assisting with payroll, Accounts Receivable and Accounts Payable responsibilities, as well as other administrative tasks as needed.

Responsibilities

• Provide administrative support to all division team members but most often to the Senior Leadership Team, Sales and Customer Service as requested.
• Manage Accounts Receivable, credits, customer lines of credit, increases, gifts, Proof Of Deliveries, invoices, etc.
• Coordinate the purchase office furniture and supplies for office, customer visits, meetings, events, etc.
• Coordinate events and meetings (catering, merchandise, etc.).
• Support for phone system.
• Prompt and courteous attendance of incoming calls and visitors not handled by others.
• Month end closing duties and reporting.
• Open and distribute incoming mail and prepare outgoing mail.
• Handle all local and Kress Foundation donations.
• As needed: maintain petty cash, process check requests through Corporate, retiree birthday cards, stock conference rooms (drinks/snacks), monitor lobby label machine, shirts for employees who complete probation, etc.
• Primary back up for Payroll Specialist.

Qualifications

• Strong verbal and written communication skills.
• Ability to multi-task, manage change and maintain accuracy, neatness and focus during interruptions.
• Must evoke trustworthiness and impart confidence to those they work for.
• Ability to anticipate the needs and requirements and take charge without prompting or supervision.
• Ability to prioritize duties and in general be able to respond to multiple individuals at once.
• Ability to work professionally with every level of GBP, our customers and our suppliers.
• Associate degree or comparable experience
• Minimum of 5 years in an office environment.
• Competency in computer/business systems and Microsoft applications, including the ability to learn new computer system applications for input, maintenance and inquiries.

Compensation & Benefits

In addition to a competitive wage, the selected candidate will enjoy a comprehensive benefit package including medical, dental, vision, prescription drug, wellness programs, LTD, life insurance, and company matching 401(k). Green Bay Packaging benefits may vary by position or division.

Company Overview

Started in 1933, Green Bay Packaging Inc. is a family-owned, vertically integrated company consisting of corrugated container plants, a folding carton facility, recycled and virgin containerboard mills, pressure-sensitive label roll stock plants, timberlands, a paper slitting operation, and a sawmill facility. Headquartered in Green Bay, WI, Green Bay Packaging Inc. employs over 5,000 team members and operates more than 40 facilities in 16 states. Green Bay Packaging is committed to innovative product development, sustainable forestry practices, and emphasizes safety, quality, and continuous improvement. For more information, visit gbp.com.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.