Administrative Specialist – Payroll, HR & Office Support

The-Salvation-Arm; Hayward (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

The Salvation Army Hayward Corps in Hayward, CA is seeking an Administrative Assistant to provide clerical and office support. The role requires strong Microsoft Office skills, multitasking, and the ability to learn Salvation Army processes.

Responsibilities include accounts payable/receivable, payroll processing, filing, and assisting with Social Services back-up as needed. A valid CA driver license and 21+ age are required.

Qualifications

• High School diploma or GED required.
• College degree preferred.
• Experience as Administrative Assistant is beneficial.
• Ability to read, analyze, and interpret reports and legal docs.
• Ability to respond to inquiries from customers and stakeholders.
• Must have a valid California Class C Driver License and ability to drive a Salvation Army vehicle.
• Must be 21 years or older.
• Authorize The Salvation Army to add name to the CA DMV Pull Notice Program.
• Complete The Salvation Army vehicle course training.
• Ability to work well under pressure and meet deadlines.

Responsibilities

• Accounts payable and receivable via AP Workflow.
• Process bi-weekly payroll input.
• Monitor supplies and reorder as needed.
• Statistics and Gifts-in-Kind paperwork.
• Enter TSAMM data.
• Handle human resources and volunteer paperwork.
• Organize files and filing.
• Type letters, memos, minutes, etc.
• Answer phone calls and take messages.
• Backup Social Services work as needed.
• Bellringing Kettle input and payroll.
• Kettle and other deposits.
• Perform other duties as assigned.

Skills

Reading & interpreting documents

Handling inquiries

Ability to work under pressure

Education

High School diploma or GED

College degree preferred

Tools

Microsoft Office

California Driver License

Job description

The Salvation Army Hayward Corps in Hayward, CA is seeking an Administrative Assistant to provide clerical and office support. The role requires strong Microsoft Office skills, multitasking, and the ability to learn Salvation Army processes.

Responsibilities include accounts payable/receivable, payroll processing, filing, and assisting with Social Services back-up as needed. A valid CA driver license and 21+ age are required.