Part-time Administrative Assistant

The Salvation Army USA Western Territory; Hayward (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

The Salvation Army USA Western Territory in Hayward, CA seeks an organized Administrative Assistant to support Officers and staff. You will handle accounts payable/receivable, payroll input, filing, phones, and back up social services work as needed.

Ideal candidates hold a high school diploma, college degree preferred, and have experience in administrative roles; must have clean driving record and be comfortable working under pressure to meet deadlines.

Qualifications

• High School diploma or GED required; college degree preferred.
• Experience in administrative assistant work preferred.
• Ability to read, analyze and interpret documents.
• Good communication skills and ability to respond to inquiries.

Responsibilities

• Provide administrative and clerical support to Officers and staff.
• Process accounts payable and receivable through AP workflow; input payroll bi-weekly.
• Organize files, type letters, memos and minutes; answer phones and take messages.
• Support human resources and volunteer paperwork; assist with bellringing payroll and deposits.

Skills

Administrative tasks

Multi-tasking

Microsoft Office

Education

High School diploma or GED

College degree preferred

Tools

Microsoft Office

Job description

Description

The Salvation Army Mission Statement:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

A. BASIC PURPOSE
The purpose of this position is to provide administrative and clerical support to the Officers and staff of the Hayward Corps office. This position must be capable of multi-tasking and have an in-depth knowledge of Microsoft Office.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

• Accounts payable and receivable function through AP Workflow.
• Process and input bi-weekly payroll.
• Monitor supplies and notify supervisor to reorder as necessary.
• Statistics and Gifts-in-Kind paperwork.
• Learn how to and input TSAMM.
• Human resources and volunteer resources paperwork.
• Organize files and filing.
• Type letters, memos, minutes, etc.
• Answer phone calls and take messages.
• Be prepared to back up Social Services work as needed.
• Bellringing Kettle input.
• Bellringing Kettle payroll.
• Kettle and other deposits.
• Other duties when needed and assigned.

C. KNOWLEDGE, SKILLS, ABILITIES AND OTHER QUALIFICATIONS REQUIREMENTS

• High School diploma or GED.
• College degree preferred.
• Life experience in Administrative Assistant work.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Must possess a valid California Class C Driver License, and ability to drive a Salvation Army vehicle
• Must be 21 years or older.
• Authorize The Salvation Army to add name to the CA DMV Pull Notice Program
• Complete The Salvation Army vehicle course training.
• Ability to work well under pressure and meet deadlines.

D. PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis.
• Ability to grasp, push, and/or pull objects.
• Ability to reach overhead.
• Ability to operate telephone.
• Ability to lift up to 25 lbs. for administrative positions.
• Ability to operate a computer.
• Ability to process written, visual, and/or verbal information.
• Ability to operate basic office equipment and tools PC, Fax Machine, Telephone, Calculator, Copier, Printer.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed would not result in undue hardship.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.