Administrative Assistant & Office Operations Coordinator

AlffCo; Omaha, Northern (NE, KY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Ice Solutions in Omaha, NE is seeking an experienced administrative professional to oversee office operations, scheduling, and client/vendor coordination.

You will manage calendars, handle data entry across Accounting, HR, and Operations, draft reports, and support leadership on special projects while maintaining confidentiality.

This role requires strong communication, 50 WPM typing, proficiency in Microsoft Office, and the ability to work full-time in an on-site office from 8:00 AM to 4:30 PM.

Qualifications

• High school diploma or equivalent; an associate degree preferred.
• 2+ years in administrative support in a professional office.
• Experience working with clients, vendors, or multiple departments is a plus.
• Strong data entry, filing, and recordkeeping skills.
• Proficient with office equipment and multi-line phone systems.
• Ability to type 50 WPM with accuracy.
• Excellent proofreading and written communication.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Answer calls, respond to emails, and assist clients and vendor managers.
• Data entry and admin tasks across Accounting, HR, and Operations.
• Draft, edit, and distribute reports and presentations.
• Manage calendars, schedule meetings, resolve conflicts.
• Coordinate shipping, mailings, meetings, and internal/external comms.
• Organize office supplies, equipment, inventory.
• Support leaders with special projects.
• Handle sensitive information with discretion and professionalism.
• Assist in organizing internal meetings and events.
• Complete tasks assigned by leadership.

Skills

Communication

Typing 50 WPM

MS Office

Customer Service

Organizational skills

Problem solving

Multitasking

Teamwork

Education

High school diploma or equivalent

Associate degree in Business Administration

Tools

Microsoft Office Suite

SharePoint

Salesforce

Multi-line phone systems

Job description

Ice Solutions in Omaha, NE is seeking an experienced administrative professional to oversee office operations, scheduling, and client/vendor coordination.

You will manage calendars, handle data entry across Accounting, HR, and Operations, draft reports, and support leadership on special projects while maintaining confidentiality.

This role requires strong communication, 50 WPM typing, proficiency in Microsoft Office, and the ability to work full-time in an on-site office from 8:00 AM to 4:30 PM.