Administrative Specialist — Office & HR Support

Aviara Healthcare Center in; Encinitas (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Aviara Healthcare Center seeks a dedicated Business Office Assistant to maintain administrative operations, supporting the Administrator, DON and Business Office Manager. The role includes clerical tasks, payroll assistance, records management, and ensuring compliance with policies and confidentiality standards.

Candidates should have a high school diploma or GED, strong Excel skills, and a 40 WPM typing speed. Collaboration across departments and adherence to safety guidelines are essential.

Qualifications

• Must possess a high school diploma or GED.
• Proficiency in Excel preferred; typing speed of 40 words per minute.
• Knowledge of office equipment and computer literacy.

Responsibilities

• Maintain and follow schedules and procedures as directed by supervision.
• Assist in organizing, planning and directing administrative activities.
• Maintain minutes of meetings and file as necessary.
• Serve as a representative of the community and support relations efforts.
• Support the Administrator, DON & Business Office Manager in administrative tasks.
• Perform clerical and accounting functions such as cash receipts and ancillary data.
• May assist with HR and payroll duties.
• Develop rapport with inter-department staff and other facilities.
• Record incidents/accidents and file per policies.
• Assist in administrative studies and projects as needed.
• Ensure compliance with ergonomics and safety policies for staff and equipment.
• Ensure adequate office supplies and equipment are on hand.

Skills

Typing 40 wpm

Excel proficiency

Education

High School Diploma or GED

Tools

Excel

10-key calculator

Office machines

Job description

Aviara Healthcare Center seeks a dedicated Business Office Assistant to maintain administrative operations, supporting the Administrator, DON and Business Office Manager. The role includes clerical tasks, payroll assistance, records management, and ensuring compliance with policies and confidentiality standards.

Candidates should have a high school diploma or GED, strong Excel skills, and a 40 WPM typing speed. Collaboration across departments and adherence to safety guidelines are essential.