Business Office Cordinator

Aviata Health Group; Pompano Beach (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Supportive team environment

Opportunities for growth and developm

Competitive compensation and benefits

Job summary

Aviata at the Sea- Harbor Beach is seeking a detail-oriented Business Office Coordinator to support the financial and administrative operations of the center.

Responsibilities include managing resident trust funds, Medicaid/Medicare processes, census, and payer communications, with strong emphasis on accuracy and compliance in a fast-paced environment.

Qualifications

• Experience in healthcare business office, billing, or administrative support is preferred.
• Knowledge of Medicaid/Medicare and insurance processes is a plus.
• Strong organizational and reconciliation skills with attention to detail.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage and reconcile Resident Trust Funds
• Oversee resident/patient insurance premium payments for center-managed income
• Manage census entry, reporting, and reconciliation
• Participate in IDT Utilization Review processes and reporting for LTC conversions and payer issues
• Manage the collection and flow of Medical Pending documentation
• Assist with Medicaid Pending payer discussions and upcoming conversions
• Submit and obtain Level of Care documentation for Medicaid Pending cases
• Apply for disability and Representative Payee status for residents/patients
• Ensure timely completion and submission of annual Representative Payee reporting to Social Security
• Ensure LTC Medicaid-eligible residents receive Personal Needs Allowance
• Assist with private collections and payment follow-up
• Manage flow of payer and billing information between center and billing office
• Manage, reconcile, and replenish facility petty cash
• Process vendor payment requests
• Complete AHCA Nursing Home Utilization Reporting, including monthly inpatient census days
• Apply for Medicare Part B and Part D for residents/patients
• Assist residents, families, and vendors with payment-related concerns
• Manage disenrollments and ensure proper documentation and follow-through

Skills

Organizational skills

Reconciliation skills

Communication skills

Multi-tasking

Interpersonal skills

Tools

Microsoft Office

Healthcare systems software

Job description

Aviata at the Sea- Harbor Beach

Job Title

Business Office Coordinator

Company

Aviata at the Sea- Harbor Beach

Experience

1-2 years

Aviata Health Group is seeking a detail-oriented and organized Business Office Coordinator to support the financial and administrative operations of our center. This role is essential in ensuring accurate billing, resident fund management, and compliance with regulatory requirements while providing excellent support to residents, families, and vendors.

Key Responsibilities

• Manage and reconcile Resident Trust Funds
• Oversee resident/patient insurance premium payments for center-managed income
• Manage census entry, reporting, and reconciliation
• Participate in IDT Utilization Review processes and reporting for upcoming LTC conversions and potential payer issues
• Manage the collection and flow of Medical Pending documentation
• Assist with Medicaid Pending payer discussions and upcoming conversions
• Submit and obtain required Level of Care documentation for Medicaid Pending cases
• Apply for disability and Representative Payee status on behalf of residents/patients as needed
• Ensure timely completion and submission of annual Representative Payee reporting to Social Security
• Ensure all LTC Medicaid-eligible residents receive entitled Personal Needs Allowance (PNA) from the State and Social Security
• Assist with private collections and payment follow-up
• Manage the flow of payer and billing information between the center and billing office
• Manage, reconcile, and replenish facility petty cash
• Process vendor payment requests
• Complete AHCA Nursing Home Utilization Reporting, including monthly inpatient census days
• Apply for Medicare Part B and Part D on behalf of residents/patients as needed
• Assist residents, families, and vendors with payment-related concerns
• Manage disenrollments and ensure proper documentation and follow-through

Qualifications

• Previous experience in healthcare business office, billing, or administrative support preferred
• Knowledge of Medicaid, Medicare, and insurance processes is a plus
• Strong organizational and reconciliation skills with attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office and healthcare systems preferred

Why Join Aviata Health Group?

• Supportive team environment
• Opportunities for growth and development
• Competitive compensation and benefits

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.