Administrative Specialist: Office & Data Coordination

Arkansas Department of Energy & Environment; Batesville (AR); On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Paid state holidays

Maternity leave

Job summary

The Administrative Specialist position at Arkansas Department of Energy & Environment in Batesville, AR supports a wide range of clerical duties to ensure efficient office operations and excellent customer service. Strong communication and MS Office skills are essential, with potential in-state travel as needed.

Starting salary is listed as $35,610.02, with a salary range up to $52,703; the role emphasizes data management, records control, and coordination of appointments and meetings.

Qualifications

• Ability to draft clear, concise, and professional correspondence.
• Clear enunciation and excellent verbal and written communication skills.

Responsibilities

• Answer phones, respond to emails, manage office supplies, and maintain office equipment.
• Maintain and update office filing systems, physical and electronic.
• Draft and proofread internal and external communications.
• Coordinate meetings, appointments, and conferences for agency staff and leadership.
• Manage calendars with priority scheduling.
• Prepare and distribute meeting agendas, take minutes, and track follow-ups.
• Create, maintain, and update records, files, and databases.
• Provide timely responses to inquiries.
• Input and maintain data in electronic systems, databases, and spreadsheets.
• Monitor and update records or databases for accuracy.
• Order and ensure availability of supplies and materials.

Skills

Multi-tasking

Problem solving

Communication skills

Interpersonal skills

Tools

Microsoft Office Suite

Job description

The Administrative Specialist position at Arkansas Department of Energy & Environment in Batesville, AR supports a wide range of clerical duties to ensure efficient office operations and excellent customer service. Strong communication and MS Office skills are essential, with potential in-state travel as needed.

Starting salary is listed as $35,610.02, with a salary range up to $52,703; the role emphasizes data management, records control, and coordination of appointments and meetings.