Administrative Specialist - Office Operations & Impact

State of Arkansas; Northern (KY); Hybrid; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Maternity leave

Paid state holidays

Overtime compensation

Job summary

The State of Arkansas is seeking an Administrative Specialist to provide wide-ranging support within a department or program. This role includes answering phones, scheduling, filing, and assisting with customer service to ensure smooth operations.

Under general supervision, you will use MS Office, maintain calendars, draft memos, and handle data entry while upholding confidentiality and agency guidelines. Benefits include a pension, maternity leave, and paid holidays.

Qualifications

• A high school diploma or equivalent is required.
• Ability to draft clear, concise, professional correspondence.
• Knowledge of MS Word, Excel, PowerPoint and office equipment.

Responsibilities

• Answer phones, respond to emails, manage office supplies, and maintain equipment.
• Maintain and update office filing systems, both physical and electronic.
• Draft and proofread internal and external communications.
• Coordinate meetings, appointments, and conferences for staff.
• Manage calendars and track deadlines and priority actions.
• Create and maintain records, files, and databases with accuracy.
• Input and maintain data in electronic systems and spreadsheets.
• Ensure supplies and materials are ordered and available.

Skills

Drafting clear communications

Public interaction

Record keeping

Data management

Office software proficiency

Process improvement

Confidential information handling

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Office equipment (copiers, fax, phone systems)

Job description

The State of Arkansas is seeking an Administrative Specialist to provide wide-ranging support within a department or program. This role includes answering phones, scheduling, filing, and assisting with customer service to ensure smooth operations.

Under general supervision, you will use MS Office, maintain calendars, draft memos, and handle data entry while upholding confidentiality and agency guidelines. Benefits include a pension, maternity leave, and paid holidays.