Administrative Specialist — Office & Billing Support

gategroup; Chantilly (VA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Paid time off

401k with company match

Life insurance

Medical, dental, vision plans

Disability insurance

Employee assistance program

Commuter benefits

Employee discounts

Weekly pay for union employees

Free hot meals

Job summary

gategroup is seeking an Administrative Specialist to support office and operations with correspondence, billing issues, accounts payable, and supply purchasing. This on-site role in Chantilly, VA offers a competitive hourly wage and a collaborative environment.

You will handle daily office duties, process mail, coordinate with management and customers, and assist with billing and purchasing. A High School Diploma and 1–2 years of clerical experience plus strong MS Office skills are preferred.

Qualifications

• High School Diploma or GED required.
• Minimum 1–2 years clerical experience.
• Strong computer skills using Microsoft Office (Excel and PowerPoint).
• Excellent written and oral communication skills.

Responsibilities

• Initiates written and oral communication to unit management, and customers as directed.
• Organizes and distributes charter information to production departments and management staff.
• Orders operating supplies and required computer requirements as needed.
• Assists in billing issues, accounts payable when applicable.
• Distribution of inbound mail and documents received daily and routing to appropriate department or manager.
• General office duties including filing, telephone routing and messages.

Skills

Clerical duties

Microsoft Excel

PowerPoint

Time management

Organizational skills

Leadership skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

gategroup is seeking an Administrative Specialist to support office and operations with correspondence, billing issues, accounts payable, and supply purchasing. This on-site role in Chantilly, VA offers a competitive hourly wage and a collaborative environment.

You will handle daily office duties, process mail, coordinate with management and customers, and assist with billing and purchasing. A High School Diploma and 1–2 years of clerical experience plus strong MS Office skills are preferred.