Administrative Specialist — Liver Transplant Program

UCLA Health; Los Angeles (CA); On-site; USD 4,392,000 - 6,290,000; Full time

Job summary

UCLA Health is seeking an administrative professional to provide support for the Liver Transplant Program on a fully on-site schedule, Monday–Friday, 8:00am–5:00pm. The role includes processing referrals, scheduling evaluations, and handling patient charges and authorizations.

The successful candidate will manage communications with patients, physicians, insurers, and hospital staff, maintain records, and assist in outpatient clinic activities, contributing to a fast-paced, mission-driven

Qualifications

• Ability to prioritize assignments to complete work timely and accurately.
• Ability to work independently.
• Ability to communicate with patients, referring physicians, transplant team, insurers, governmental agencies, hospital staff, and others professionally.
• Ability to abstract medical information from patient files.
• Familiarity with outpatient and acute care medical center resources.
• Knowledge of medical terminology.
• Skill in operating PC and printer to prepare forms, correspondence, and schedules.
• Proficiency in routine data entry.
• Ability to operate copy machines and standard office equipment.
• Familiarity with Microsoft Word, Excel and Access.

Responsibilities

• Provide administrative support to the Liver Transplant Program.
• Prepare and process patient referrals.
• Screen calls and schedule transplant evaluations, waitlist and post-transplant appointments.
• Manage patient charges and obtain authorizations.
• Assist in outpatient clinic activities.
• Maintain weekly program records and perform typing and faxing.
• Take on other duties as assigned.

Skills

Prioritizing assignments

Independent work

Professional communication

Medical terminology

Data entry

Confidential patient information

Microsoft Word

Microsoft Excel

Microsoft Access

Phone and in-person communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

UCLA Health is seeking an administrative professional to provide support for the Liver Transplant Program on a fully on-site schedule, Monday–Friday, 8:00am–5:00pm. The role includes processing referrals, scheduling evaluations, and handling patient charges and authorizations.

The successful candidate will manage communications with patients, physicians, insurers, and hospital staff, maintain records, and assist in outpatient clinic activities, contributing to a fast-paced, mission-driven