Administrative Specialist - Lifelong Learning & Workforce Dev

Yosemite Community College District; Modesto (CA); Hybrid; USD 51,000 - 65,000; Full time

Benefits offered by this job

Health options

Vision & dental insurance

Life insurance

Job summary

Yosemite Community College District is seeking an Administrative Specialist for the Community Lifelong Learning/Workforce Development program at Modesto Junior College in Modesto, CA. The role involves handling moderately complex administrative tasks, budget and fiscal duties, and providing support to program initiatives.

Responsibilities include preparing reports, maintaining records, communicating with stakeholders, and coordinating travel and procurement.

Qualifications

• Pattern I requires four years of experience equivalent to Administrative Technician at YCCD.
• Pattern II requires an associate’s degree with major in business administration or closely related field plus two years of administrative support experience (academic setting desirable).
• Knowledge of budget, fiscal procedures and office management.
• Ability to plan, organize and lead administrative activities related to budget/fiscal matters.

Responsibilities

• Coordinate and perform moderately complex administrative work for assigned department.
• Serve as advanced technical resource; explain policies and assist with outreach.
• Prepare communications tools and maintain website pages.
• Perform data analyses; compile and present summaries to management.
• Develop and run complex queries; summarize data and identify trends.
• Maintain budgets; monitor expenditures and transfers; ensure fiscal integrity.
• Prepare quotes, bids, and purchase requisitions; process invoices.
• Maintain complex file and record systems; respond to inquiries and correspondence.

Skills

Administrative functions

Budget preparation

Fiscal record keeping

Personnel administration

Office software

Communication

Education

Associate’s degree in business administration or related field

Job description

Yosemite Community College District is seeking an Administrative Specialist for the Community Lifelong Learning/Workforce Development program at Modesto Junior College in Modesto, CA. The role involves handling moderately complex administrative tasks, budget and fiscal duties, and providing support to program initiatives.

Responsibilities include preparing reports, maintaining records, communicating with stakeholders, and coordinating travel and procurement.