Administrative Specialist* - Community Lifelong Learning/Workforce Development - Modesto Junior College

Yosemite Community College District; Modesto (CA); Hybrid; USD 51,000 - 65,000; Full time

Benefits offered by this job

Health options

Vision & dental insurance

Life insurance

Job summary

Yosemite Community College District is seeking an Administrative Specialist for the Community Lifelong Learning/Workforce Development program at Modesto Junior College in Modesto, CA. The role involves handling moderately complex administrative tasks, budget and fiscal duties, and providing support to program initiatives.

Responsibilities include preparing reports, maintaining records, communicating with stakeholders, and coordinating travel and procurement.

Qualifications

• Pattern I requires four years of experience equivalent to Administrative Technician at YCCD.
• Pattern II requires an associate’s degree with major in business administration or closely related field plus two years of administrative support experience (academic setting desirable).
• Knowledge of budget, fiscal procedures and office management.
• Ability to plan, organize and lead administrative activities related to budget/fiscal matters.

Responsibilities

• Coordinate and perform moderately complex administrative work for assigned department.
• Serve as advanced technical resource; explain policies and assist with outreach.
• Prepare communications tools and maintain website pages.
• Perform data analyses; compile and present summaries to management.
• Develop and run complex queries; summarize data and identify trends.
• Maintain budgets; monitor expenditures and transfers; ensure fiscal integrity.
• Prepare quotes, bids, and purchase requisitions; process invoices.
• Maintain complex file and record systems; respond to inquiries and correspondence.

Skills

Administrative functions

Budget preparation

Fiscal record keeping

Personnel administration

Office software

Communication

Education

Associate’s degree in business administration or related field

Job description

Administrative Specialist* - Community Lifelong Learning/Workforce Development - Modesto Junior College

Please see Special Instructions for more details.

APPLICATION CLOSE DATE: Tuesday, September 22nd, 2026 at 11:59pm

* Please contact the Recruitment Office at [e-mail] for questions and/or issues while applying for a position on the Yosemite Community College District’s online application website.

Position Information

Job Title

Job Title Administrative Specialist* - Community Lifelong Learning/Workforce Development - Modesto Junior College

Site:

Salary Range / Other

$4,581 to $5,850 per month- Range 28 (2025-2025 Classified Salary Schedule)Appointments are hired at the first step of the range. The second step is paid after the first year of satisfactory service with subsequent steps annually thereafter to a maximum sixth step.
Workplace: Modesto Junior College; Modesto, CA
40 hours per week, 12 months per year
Monday through Friday: 8:00am – 5:00pm
(Some evening and weekend hours may be required)
*Categorically Funded position (Continued employment in this position is dependent upon funding)

The District currently pays for a health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid. The estimated cost of District provided benefits (health, dental, vision, and life) is $24,408 annually.

Position Summary Information

Job Description

DEFINITION

Under direction, performs moderately complex technical administrative work in support in the assigned department; organizes and performs moderately complex and specialized duties and services related to the assigned unit; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

This is the second technical level class of the administrative support series within the Yosemite Community College District ( YCCD ). Incumbents typically have specialized program or project responsibilities that require moderately complex technical knowledge of the assigned subject area in order to make decisions and complete assignments. Positions in this class may be assigned to a wide variety of operational and administrative work units with specialized program, project and administrative requirements.

This class may be distinguished from the lower-level class of Administrative Technician because Administrative Specialists perform moderately complex work assignments and/or may assist higher-level administrative staff with advanced and highly complex assignments.

SUPERVISION RECEIVED AND EXERCISED

Incumbents in this class typically work under general supervision, though some positions may provide specialized technical support for a program or operational manager. Incumbents receive occasional supervision while working toward a definite objective that requires use of a wide range of procedures. Incumbents plan and/or determine specific procedures or equipment required to meet assigned objectives and solve non-routine problems, referring only unusual matters to a supervisor.

An incumbent in this class does not directly supervise other full-time employees, but may assign, direct and/or monitor the work of subordinate full time, part time, and/or student employees on a project or assignment basis.

Minimum Qualifications

MINIMUM QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The knowledge and ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Knowledge of:

• Moderately complex administrative functions pertaining to the area of assignment.
• Laws, codes and requirements governing operations of department to which assigned.
• Principles and practices of: organization and administration, budget preparation, fiscal record keeping, supervision and training, and personnel administration.
• Modern office methods, forms, and office equipment.

Ability to:

• Understand and apply complex laws, regulations, policies and requirements.
• Plan, organize and lead administrative activities related to budget/fiscal matters, personnel, purchasing and office management.
• Assign, direct and monitor the work of others.
• Prepare and maintain accurate budgetary and fiscal information.
• Initiate and complete work assignments with a minimum of direction, exercising sound independent judgment within policy guidelines.
• Recognize administrative problems and implement effective solutions.
• Operate standard business computer hardware and software applications.
• Prepare and maintain complex records, reports and program documentation.
• Adapt to changing priorities and requirements in a fast paced environment.
• Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience

Education and Experience:

• Pattern I
  • Experience: Four years equivalent to an Administrative Technician at YCCD .

OR

• Pattern II
  • Education:Posession of an associate’s degree from an accredited college, with major course work in business administration or a closely related field.
  • Experience:Two years of increasingly responsible administrative support experience, including two years performing technical administrative work. Experience in an academic setting is desirable.

Example of Duties

ESSENTIAL DUTIES

• Coordinates and performs difficult and moderately complex technical administrative work in support of a wide range of operations, programs and/or projects within an assigned department.
• Serves as an advanced technical resource to others regarding areas of specialty; explains and interprets complex policies, regulations and operational procedures to persons contacting the office such as faculty, students, staff and the general public; plans, develops and participates in outreach programs and activities.
• Plans and prepares communications tools such as community newsletters, press releases, public service announcements, administrative summaries, and other print or electronically based communication materials; may develop and update website pages.
• Performs moderately complex research on internal and external data, methods, mechanisms and processes; performs technical data analyses and comparisons; compiles, prepares and presents summaries to management for evaluation.
• Develops and runs complex computerized queries; tabulates and summarizes data; identifies trends and concerns; prepares summary reports.
• Organizes, plans and develops work accomplishment time lines.
• Coordinates travel and other special arrangements.
• Enters, maintains, tracks, evaluates and presents complex data maintained in manual and/or automated systems.
• Prepares, and monitors budgets for assigned functions; initiates appropriation, expenditure and revenue transfers and budget revisions; monitors expenditures to ensure fiscal integrity; compiles, analyzes, calculates and retrieves budget reports.
• Prepares quotes, bids and purchase requisitions; receives and processes invoices and forwards for payment.
• Establishes and maintains complex file and record systems.
• Independently responds to general inquiries and correspondence; prepares information