Executive Administrative Specialist

SAN-Joaquin-Delta-College; Stockton (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

San Joaquin Delta College seeks an experienced Administrative Assistant to support a major program and its management. Under the assigned manager, you will prepare agendas, minutes, reports and correspondence, and coordinate communications with staff, faculty and the public.

The role requires organizing day-to-day office activities, managing calendars, and maintaining confidential records in accordance with district policies.

Qualifications

• MS Office applications and keyboarding proficiency.
• Familiarity with filing and record-keeping principles.
• Clear written and verbal communication.

Responsibilities

• Organize day-to-day office activities to ensure smooth operations.
• Prepare agendas, minutes, reports and correspondence from drafts.
• Coordinate communication between administrators, staff and the public.
• Maintain filing systems, databases and confidential records.
• Screen calls, manage calendars and travel arrangements.
• Process invoices, requisitions and roll into financial system.
• Assist in budget monitoring and monthly absence reports.
• Support events and scheduling within assigned areas.

Skills

MS Office

Record keeping

Communication

Education

High school diploma or equivalent

Job description

San Joaquin Delta College seeks an experienced Administrative Assistant to support a major program and its management. Under the assigned manager, you will prepare agendas, minutes, reports and correspondence, and coordinate communications with staff, faculty and the public.

The role requires organizing day-to-day office activities, managing calendars, and maintaining confidential records in accordance with district policies.