Administrative Specialist - Inspections & A&D

EMCOR Group; Fremont (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

S.A. Comunale is seeking an Administrative Assistant - Inspections & A&D to provide essential clerical support at the Fremont Branch. Responsibilities include accounts receivable tracking, payroll processing, billing, scheduling, and maintaining records in Falcon and Work Oasis.

You will assist inspectors and alarm technicians, answer phones, prepare quotes, and handle purchasing and license documentation. A High School diploma and 3+ years of administrative experience are required; light

Qualifications

• High School Diploma or GED is required.
• 3+ years’ administrative experience is required.
• Light accounting experience is required.
• Dispatching experience in a service environment is a plus.

Responsibilities

• Accounts receivable tracking for Alarm & Detection and Inspections.
• Maintain records in Falcon, open tickets, and print monthly work orders.
• Handle incoming service calls and dispatch technicians.
• Billing and accruals processing.
• Process payroll for alarm technicians and inspectors.
• Prepare quotes.
• Answer phones, mail, fax, and file as needed.
• Assist scheduling manpower for alarm technicians and inspectors.
• Attend meetings and take notes.
• Order materials and equipment for office and field personnel.
• Sign checks and manage permits when needed.
• Process all billing for HNB via Work Oasis.
• Maintain licensing and certifications records.
• Assist Corporate Office with issues or corrections.

Skills

Admin experience

Scheduling

Billing coordination

Light accounting

Education

High School Diploma or GED

Tools

Falcon

Work Oasis

Job description

S.A. Comunale is seeking an Administrative Assistant - Inspections & A&D to provide essential clerical support at the Fremont Branch. Responsibilities include accounts receivable tracking, payroll processing, billing, scheduling, and maintaining records in Falcon and Work Oasis.

You will assist inspectors and alarm technicians, answer phones, prepare quotes, and handle purchasing and license documentation. A High School diploma and 3+ years of administrative experience are required; light