Administrative Assistant- Inspections & A&D

S.A. Comunale Co., Inc.; Fremont (OH); On-site; USD 25,000 - 34,000; Full time

Job summary

S.A. Comunale is seeking an Administrative Assistant - Inspections & A&D.

The role provides administrative support to the Fremont Branch, handling clerical tasks, purchasing, inventory, and accounting responsibilities while projecting a professional company image during in-person and phone interactions. The position requires a High School Diploma or GED and 3+ years of administrative experience, with light accounting experience.

Qualifications

• High School Diploma or GED required.
• 3+ years administrative experience required.
• Light accounting experience required.
• Previous experience in the construction industry is a plus.
• Dispatching experience in a service environment is a plus.

Responsibilities

• Handle accounts receivable, including tracking past due accounts for Alarm & Detection and Inspections Departments.
• Maintain all records in Falcon, including opening tickets, creating new sites, and printing monthly work orders for inspectors and technicians.
• Take incoming service calls and distribute alarm technicians and inspectors.
• Responsible for billing and accruals.
• Process payroll for alarm technicians and inspectors, including collecting time information and submitting to Payroll.
• Prepare quotes and assist with administrative tasks such as mailing, phones, filing.

Skills

Administrative experience

Education

High School Diploma or GED

Job description

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Summary

Job Title: Administrative Assistant- Inspections & A&D

S.A. Comunale is seeking an Administrative Assistant - Inspections & A&D. Primary function of this position is to provide administrative support to the Fremont Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction.

Essential Duties & Responsibilities

• Responsible for accounts receivable, including tracking past due accounts for Alarm & Detection and Inspections Departments.
• Maintain all records in Falcon, including opening tickets, creating new sites, and printing off monthly work orders for all inspectors and alarm technicians.
• Take incoming service calls and distribute alarm technicians and inspectors.
• Responsible for billing and accruals.
• Process payroll for alarm technicians and inspectors, including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run.
• Prepare quotes.
• Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.
• Assist Service Manager with scheduling manpower for the alarm technicians and inspectors.
• Attend weekly meetings and take notes.
• Drop off bids and run errands as needed.
• Order material and equipment for office and field personnel as needed.
• Sign checks from office checkbook.
• Pick up permits or drop off when needed.

  Qualifications

  • High School Diploma or GED is required.
  • 3+ years’ administrative experience is required.
  • Previous experience in the construction industry is a plus.
  • Light accounting experience is required.
  • Dispatching experience in a service environment is a plus.

  #comunale

  Equal Opportunity Employer

  As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

  Affirmative Action Policy

  Please review our Affiantive Action Policy.

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