Administrative Specialist III

MaineHealth; Westbrook (ME); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Paid parental leave

Flexible work options

Student loan assistance

Professional development opportunities

Well-being resources

Job summary

MaineHealth is seeking an Administrative Specialist III to coordinate the daily activities of the department and administrative operations for multiple executives, working closely with management and staff to prepare correspondence, reports, and other documents, and to arrange travel and calendars.

The role requires a High School diploma or GED, four years of administrative experience, and advanced Microsoft Office skills, with the base pay in the posted range and comprehensive MaineHealth

Qualifications

• Education: High School diploma or GED preferred.
• Experience: Four years of experience in an administrative support role required.
• Additional Skills/Requirements Required: Advanced Microsoft Office skills.

Responsibilities

• Coordinate daily activities of the department and administrative operations for multiple executives.
• Prepare correspondence, reports, and other documents; make travel arrangements and manage calendars.
• Administer budgets and perform other similar administrative tasks.

Skills

Advanced Microsoft Office skills

Education

High School diploma or GED

Job description

Summary

The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, administering budgets, and performs other similar activities.

Description

MaineHealth Medical Group

Medical Administration

Req #: 85692

Summary

The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, administering budgets, and performs other similar activities.

Required Minimum Knowledge, Skills, And Abilities (KSAs)

• Education: High School diploma or GED preferred.


• License/Certifications: N/A


• Experience: Four years of experience in an administrative support role required.


• Additional Skills/Requirements Required: Advanced Microsoft Office skills.


• Additional Skills/Requirements Preferred: N/A

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources - so you can grow your career while feeling supported both personally and professionally.

• Paid parental leave


• Flexible work options


• Student loan assistance


• Professional development opportunities


• Well-being resources

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch as skills, relevant experience, education, certifications,and otherjob-related factors. Thebase rangeis an estimate and does not reflect the full value of our total compensation package.

The pay range for this position is $23.38to $31.63 per hour.

Compensation for part-time positions is determined on a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs, career growth opportunities, and, where applicable, shift differentials or other incentives.

If you have questions about this role, please contact [e-mail]

Hiring Scam Alert

MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to [e-mail].

Notice Regarding Maine Employer Surveillance Statute

Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.