Administrative Specialist III

JBW Federal; Washington (District of Columbia); On-site; USD 40,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Pet insurance

Annual Costco/Sam's membership

401K

Job summary

JBW Federal is seeking an experienced records administration specialist to lead FOIA and Privacy Act case processing and document imaging efforts. The role supports other administrative tasks and information management duties, with emphasis on tracking high-volume taskings, attention to detail, and effective communication of analytic reporting to meet Department objectives.

Requirements include two years in records management, one year of data entry, a high school diploma, and advanced knowledge

Qualifications

• Ability to track a high volume of taskings with accuracy.
• Strong attention to detail and exceptional organizational skills.
• Advanced knowledge of Microsoft Office programs.

Responsibilities

• Retrieving cases and folders with multiple documents and pages.
• Removing staples and photocopying documents for legible copies.
• Repairing documents to enable proper scanning.
• Analyzing contents to determine proper official record status.
• Identifying document types: Administrative, Performance, Legal or Policy.
• Marking duplicates and re-stapling documents as needed.
• Organizing documents into folders and re-filing as required.

Skills

Task tracking

Attention to detail

Organizational skills

Technology adoption

Document imaging

Troubleshooting

Analytic reporting

Communication

Education

High School Diploma

Job description

JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.

You will receive a comprehensive benefits package that includes:

• Health insurance
• Dental insurance
• Vision insurance
• Pet insurance
• Annual membership to Costco or Sam's
• 401K
• ...and much, much more!

Job Description:

The incumbent will lead administration of the Freedom of Information Act (FOIA) and Privacy Act (PA) case processing efforts and lead document imaging efforts. Incumbent may also support other administrative and records and information management-related duties as assigned. Applicants will be evaluated on their experience and skills: tracking a high-volume of taskings, strong attention to detail and organizational skills, technology and system adoption, , high-quality document imaging and troubleshooting, and analyzing and communicating information, such as analytic reporting, to support Department objectives.

Duties and Responsibilities:

• Retrieving cases and folders that have multiple documents and each document can have multiple pages; each page should have no more than 2 images
• Removing staples
• Photocopying documents, adjusting settings to ensure legible copies
• Repairing documents to allow proper scanning
• Analyzing contents and making decision on whether documents are appropriate for official record
• Determining the difference between Administrative, Performance, Legal or Policy documents
• Identify and marking duplicate copies of documents
• Re-stapling documents
• Fastening documents in folders
• Re-filing documents and/or folders

Requirements:

• Two (2) years records management experience
• One (1) year data entry experience
• High School Diploma
• Advanced knowledge of Microsoft Office programs