Federal Records & Documentation Specialist

JBW Federal; Washington (District of Columbia); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Pet insurance

Annual Costco or Sam's membership

401K

Job summary

JBW Federal, a subsidiary of the Kanaka Foundation, is seeking a Document Specialist to manage and upload personnel files into the agency system. The role may require evening or weekend shifts during peak periods and involves handling national records requests from the National Personnel Records Center.

The position emphasizes meticulous document handling, filing, and accurate data entry with advanced Microsoft Office skills and strong customer service abilities.

Qualifications

• Two years of records management experience.
• One year of data entry experience.
• High School Diploma required.
• Advanced knowledge of Microsoft Office programs.
• Strong customer service skills expected.

Responsibilities

• Retrieve cases and folders with multiple documents; ensure each page has ≤2 images.
• Remove staples from documents.
• Photocopy documents with legible copies; adjust scanner settings.
• Repair documents to allow proper scanning.
• Analyze contents to determine if documents are suitable for official records.
• Differentiate Administrative, Performance, Legal, or Policy documents.
• Identify and mark duplicate copies of documents.
• Restaple documents and re-file them into folders.

Skills

Records management

Data entry

Customer service

Education

High School Diploma

Tools

Microsoft Office

Job description

JBW Federal, a subsidiary of the Kanaka Foundation, is seeking a Document Specialist to manage and upload personnel files into the agency system. The role may require evening or weekend shifts during peak periods and involves handling national records requests from the National Personnel Records Center.

The position emphasizes meticulous document handling, filing, and accurate data entry with advanced Microsoft Office skills and strong customer service abilities.