Administrative Specialist III

JBW Federal; Washington (District of Columbia); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Pet insurance

Annual Costco or Sam's membership

401K

...and much, much more!

Job summary

JBW Federal seeks an experienced records administrator to lead FOIA and Privacy Act case processing and document imaging. The role includes managing high-volume tasking, ensuring quality, and supporting information management objectives.

The incumbent will oversee digitization, indexing, and file handling while applying meticulous attention to detail, organizational skills, and customer service to support agency needs.

Qualifications

• Two (2) years records management experience.
• One (1) year data entry experience.
• High School Diploma.
• Advanced knowledge of Microsoft Office programs.
• Strong customer service skills.

Responsibilities

• Retrieving cases and folders that have multiple documents; each document can have multiple pages, each page with ≤2 images.
• Removing staples from documents as needed.
• Photocopying documents and adjusting settings for legible copies.
• Repairing documents to ensure proper scanning.
• Analyzing contents to determine if documents are appropriate for official record.

Skills

Records management

Data entry

Attention to detail

Organizational skills

Customer service

Education

High School Diploma

Tools

Microsoft Office

Job description

You Will Receive a Comprehensive Benefits Package That Includes

• Health insurance


• Dental insurance


• Vision insurance


• Pet insurance


• Annual membership to Costco or Sam's


• 401K


• ...and much, much more!

Job Description

The incumbent will lead administration of the Freedom of Information Act (FOIA) and Privacy Act (PA) case processing efforts and lead document imaging efforts. Incumbent may also support other administrative and records and information management-related duties as assigned. Applicants will be evaluated on their experience and skills: tracking a high-volume of taskings, strong attention to detail and organizational skills, technology and system adoption, , high-quality document imaging and troubleshooting, and analyzing and communicating information, such as analytic reporting, to support Department objectives.

Duties And Responsibilities

• Retrieving cases and folders that have multiple documents and each document can have multiple pages; each page should have no more than 2 images


• Removing staples


• Photocopying documents, adjusting settings to ensure legible copies


• Repairing documents to allow proper scanning


• Analyzing contents and making decision on whether documents are appropriate for official record


• Determining the difference between Administrative, Performance, Legal or Policy documents


• Identify and marking duplicate copies of documents


• Re-stapling documents


• Fastening documents in folders


• Re-filing documents and/or folders

Requirements

• Two (2) years records management experience


• One (1) year data entry experience


• High School Diploma


• Advanced knowledge of Microsoft Office programs


• Strong customer service skills

Specialized Requirements

• Detailed knowledge of duties and responsibilities related to federal human resource, service records from the National Archives, and other agencies.


• Management and oversight of records management, assessments, analysis, and inventory experience.

Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.