Administrative Specialist III

MaineHealth; South Portland (ME); Hybrid; USD 45,000 - 60,000; Full time

Job summary

A leading healthcare organization in Maine is seeking an Administrative Specialist III to coordinate daily activities and provide administrative support for executives. This hybrid role involves managing schedules, preparing documents, and liaising with departmental staff. The ideal candidate will have strong administrative skills and experience, contributing to a supportive work environment focused on community health.

Benefits

Paid parental leave

Flexible work policy

Student loan assistance

Training and education

Well-being resources

Qualifications

• Four years of experience in an administrative support role required.

Responsibilities

• Coordinate daily activities of the assigned department and administrative operations for executives.
• Prepare correspondence, reports, and documents; manage schedules and calendars.

Skills

Advanced Microsoft Office

Education

High School diploma or GED

Job description

Hybrid working position

The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive. This role involves working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars; administering budgets; and performing other similar activities.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: High School diploma or GED preferred.
2. License/Certifications: N/A
3. Experience: Four years of experience in an administrative support role required.
4. Additional Skills/Requirements: Advanced Microsoft Office skills.
5. Additional Skills/Requirements Preferred: N/A

Additional Information

With a career at any of the MaineHealth locations across Maine and New Hampshire, you’ll be working with health care professionals who truly value the people around them – both within the organization and the surrounding communities.

We offer benefits that support your needs today and provide flexibility to plan for tomorrow, including paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and reach your full potential. If you’re looking to build a career in a place where people help one another deliver best-in-class care, apply today.

If you have questions about this role, please contact Leanne M. Roberts at [e-mail].