Administrative Specialist III - Adult Family Medicine Service Line

MaineHealth Accountable Care Organization; Portland (ME); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player in healthcare seeks a dedicated Administrative Specialist III to enhance the efficiency of its Adult Family Medicine Service Line. In this pivotal role, you will coordinate daily operations, manage schedules, and prepare essential documents while supporting multiple executives. The organization values teamwork and community, offering a supportive environment where you can thrive professionally. If you are passionate about delivering exceptional administrative support in a healthcare setting, this opportunity is perfect for you. Join a team that prioritizes care and collaboration, and take the next step in your career today!

Benefits

Paid Parental Leave

Flexible Work Policy

Student Loan Assistance

Training and Education

Well-being Resources

Qualifications

• 4 years of experience in an administrative support role required.
• Advanced Microsoft Office skills are essential.

Responsibilities

• Coordinate daily activities and administrative operations for multiple executives.
• Prepare correspondence, reports, and manage schedules.

Skills

Administrative Support

Microsoft Office

Communication Skills

Time Management

Education

High School Diploma or GED

Job description

Administrative Specialist III - Adult Family Medicine Service Line

Location: Portland, ME
Facility: Maine Medical Center
Schedule: Full Time
Job Category: Clerical/Administrative Support
Req #: 13521
Date Posted: Jan 12, 2025

The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff. Responsibilities include preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars; administering budgets; and performing other similar activities.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: High School diploma or GED preferred.
2. License/Certifications: N/A
3. Experience: Four years of experience in an administrative support role required.
4. Additional Skills/Requirements Required: Advanced Microsoft Office skills.
5. Additional Skills/Requirements Preferred: N/A

Additional Information

With a career at any of the MaineHealth locations across Maine and New Hampshire, you’ll be working with health care professionals that truly value the people around them – both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow – programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you’re looking to build a career in a place where people help one another deliver best-in-class care, apply today.

MaineHealth policy requires all care team members to be vaccinated, including for Covid-19 and influenza, subject to eligibility for medical or religious exemptions which can only be granted in compliance with applicable law.