Administrative Assistant III

Seventh Sense Consulting; Alexandria (VA); Remote; USD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking consulting firm as an Executive Administrative Assistant, where you will play a vital role in supporting high-level executives. This position requires a detail-oriented individual with strong organizational skills and the ability to thrive in a fast-paced environment. You will manage calendars, coordinate communications, and ensure the smooth operation of office tasks. The company prides itself on a family-oriented culture and offers a variety of unique benefits, including paid time off for your birthday and volunteer work. If you're looking for a rewarding opportunity to grow professionally while making a difference, this role is perfect for you.

Benefits

Medical, dental, and vision insurance

401(k) plan with company match

Paid time off (PTO)

Employee Assistance Program

Accident and Critical Care insurance options

Birthday off

Anniversary off

Volunteer day off

Bonus Plan

Professional development opportunities

Qualifications

• 5 years of administrative experience with strong organizational skills.
• Expert in MS Outlook scheduling and proficient in Concur.

Responsibilities

• Provide administrative support to the Director and Deputy Director.
• Manage calendars, prepare meeting materials, and coordinate communications.

Skills

Organization

Verbal communication

Written communications

Confidentiality

Typing

Reporting skills

Education

High school diploma or equivalent

University/college degree

Tools

Microsoft Outlook

Microsoft Teams

Concur

Microsoft OneDrive

Microsoft SharePoint

Microsoft Office 365

Job description

In anticipation of a contract award, we're seeking an Executive Administrative Assistant with a calm, strong personality to support a Director and Deputy Director. The candidate should demonstrate organization skills, the ability to work in a fast-paced environment, the ability to appropriately self-direct, be detail-oriented, present a professional demeanor and appearance, be able to hold information confidentially, and be a self-learner with the ability and desire to learn new skills independently.

Responsibilities:

• Provide day-to-day administrative support to the Director and Deputy Director of the Office of Administrative Services (OAS) for office operations and internal and external communications.
• Manage the Director and Deputy Director calendar by setting up meetings/calls as appropriate and preparing daily schedules for the director’s reference.
• Check calendar throughout the day to identify appointment conflicts and cancellations and consult the director to determine priority and scheduling flexibility.
• Prepare materials for weekly recurring meetings which include developing agendas and ensuring that the director is prepared for meetings.
• Use office software applications such as Outlook’s e-mail and electronic calendar, Excel, Access, PowerPoint, Adobe, etc. Scans documents in hard copy format into an appropriate electronic format (e.g., PDF or WORD) for transmission and word processing.
• Coordinate internal and external communications among agency and department organizations, other federal agencies, and the general public.
• Support making domestic and international travel arrangements for the organization's employees. Prepare and track domestic and international travel requests, authorizations, and vouchers in Concur. Ensure compliance with Federal Travel Regulations and agency travel policy.
• Establish, organize, and maintain paper and electronic files.
• Receive, review, draft, and edit correspondence.
• Collect and consolidate information for reporting from Division Chiefs/Branch Managers to be submitted to the Office of the Chief Administrative Officer (OCAO) senior leadership.
• Serve as timekeeper for OAS as needed.

Must Haves:

• High school diploma, GED or equivalent
• 5 years of previous office administrative and scheduler experience
• Expert capabilities in scheduling and usage of Scheduling Assistant in MS Outlook and Teams Proficiency
• Experience with Concur (government travel system)
• Organization
• Reporting skills
• Verbal communication
• Typing
• Written communications
• Knowledgeable user of Microsoft OneDrive and SharePoint
• Other Microsoft Office 365 skills
• Confidentiality
• Responsive
• Professionalism

Nice to Haves:

• University/college degree
• Previous experience supporting C-Suite executives
• Microsoft Office Specialist (MOS) Certification

Working For Seventh Sense:

• Our company was founded on a family-oriented philosophy, and our culture is rooted in making a difference in the lives of our “work family” members (referred to simply as “members” rather than “employees”).
  
  Our comprehensive benefits include:

• Medical, dental, and vision insurance
• 401(k) plan with generous company match and immediate vesting
• PTO and 11 paid holidays
• Employee Assistance Program
• Accident and Critical Care insurance options

Unique benefits include:

• Day off to celebrate your birthday
• Day off on your company anniversary date
• Day off to volunteer for the community service project of your choice
• A Bonus Plan that allows each member to financially benefit from company, team, and individual success. You are in full control of the bonuses you receive – ask us how!
• A peer-to-peer recognition platform that allows members to recognize each other’s accomplishments and contributions.
• Professional development opportunities including Consulting Skills training and Federal Acquisition training, as well as resources to assist with family life and mental wellbeing.

About Us:

Seventh Sense Consulting is an award-winning consulting company focused on providing federal agencies with "Enlightened Solutions that Deliver Lasting Value". Our teams work with our clients to provide innovative solutions, enhance integration, and facilitate transparency of core acquisition. We are a 100% virtually operated Virginia-based company serving multiple clients across the US, and we have been recognized for 3 years in a row as a “Best Place to Work” by the Washington Business Journal! To learn more visit us at www.seventhsenseconsulting.com

Equal Employment Opportunity:

Seventh Sense Consulting is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.

Our company’s enlightened solutions encompass a comprehensive range of DEI initiatives, aimed at fostering a diverse, equitable, and inclusive environment, promoting equal opportunities, and empowering individuals from all backgrounds to thrive and contribute their unique perspectives.