Administrative Specialist III - Innovation Center

MaineHealth Accountable Care Organization; Portland (ME); Hybrid; USD 40,000 - 70,000; Full time

Job summary

An innovative healthcare organization is seeking a proactive Innovation Administrative Specialist III to support its mission. This hybrid role requires a blend of administrative, financial, and operational tasks essential for the division's success. You will work closely with executives, manage budgets, and engage with stakeholders to foster collaboration. If you're a passionate and organized individual who thrives in a dynamic environment, this position offers a unique opportunity to contribute to healthcare innovation while enjoying a supportive and flexible workplace. Join a team dedicated to making communities the healthiest in America!

Benefits

Paid Parental Leave

Flexible Work Policy

Student Loan Assistance

Training and Education

Well-being Resources

Qualifications

• 4+ years of experience in an administrative support role.
• Advanced Microsoft Office skills required.

Responsibilities

• Provide administrative support to the Vice President of Innovation.
• Manage monthly budget reconciliation and invoicing.

Skills

Administrative Support

Financial Management

Communication Skills

Organizational Skills

Microsoft Office

Education

High School diploma or GED

Job description

Location: Portland, ME
Facility: MaineHealth Corporate
Schedule: Full Time
Job Category: Clerical/Administrative Support
Req #: 20961
Date Posted: Feb 6, 2025

About MaineHealth Innovation: We are a collaborative team that fosters connections throughout our healthcare system, educates care team members, and funds MaineHealth Innovators. Our team members are passionate, creative thinkers who are dedicated to the MaineHealth vision of working together so our communities are the healthiest in America.

This is a hybrid position with the expectation of being in the office 4 times a week.

MaineHealth Innovation is seeking a dynamic and proactive Innovation Administrative Specialist III to join our team!

Role Overview: The Innovation Administrative Specialist III plays a crucial role in supporting the mission of MaineHealth Innovation and the bold goal of MaineHealth being a leader in innovation in healthcare. This position involves a blend of administrative, financial, operational, and project-based tasks that are essential for the day-to-day operations and future planning of the division.

Key Responsibilities:

• Administrative Support: Work closely with the Vice President of Innovation to prepare VIP meetings, generate meeting minutes, and prepare presentation materials.
• Financial Management: Conduct monthly budget reconciliation and manage invoicing.
• Operational Tasks: Manage inventory, documents, and office space.
• Stakeholder Engagement: Liaise with internal and external stakeholders to schedule meetings, collaborate on data gathering and lead and support events.
• Onboarding: Facilitate the onboarding process for new MaineHealth Innovation employees and innovation champions.
• Communication: Monitor and respond to general inquiries through the Innovation Center’s communication channels.
• Reception: Greet care team members visiting MaineHealth Innovation.

Ideal Candidate Profile:

• Professional Joy: Finds joy in their role as a trusted administrator.
• Welcoming Disposition: Possesses impeccable communication and organizational skills, enjoys organizing an office, files, and people.
• Collaborative Spirit: Thrives in a collaborative team environment, fostering connections throughout the healthcare system.
• Passionate and Creative: Driven by the MaineHealth Mission of working together to make our communities the healthiest in America.
• Thrives in a fast-paced environment and excels in independent decision-making.

Summary:
The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, administering budgets, and performing other similar activities.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

• Education: High School diploma or GED preferred.
• License/Certifications: N/A
• Experience: Four years of experience in an administrative support role required.
• Additional Skills/Requirements Required: Advanced Microsoft Office skills.
• Additional Skills/Requirements Preferred: N/A

With a career at any of the MaineHealth locations across Maine and New Hampshire, you’ll be working with health care professionals that truly value the people around them – both within the walls of the organization and the communities that surround it.

We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow – programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you’re looking to build a career in a place where people help one another deliver best-in-class care, apply today.

If you have questions about this role, please contact Leanne M. Roberts at [emailprotected]

MaineHealth policy requires all care team members to be vaccinated, including for Covid-19 and influenza, subject to eligibility for medical or religious exemptions which can only be granted in compliance with applicable law.