ADMINISTRATIVE SPECIALIST III

State of Maryland; Maryland; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Flexible work schedules

Telework opportunities

Free mass transit in Baltimore & Annap

Paid leave and holidays

Health coverage

Pension plan

Job summary

The State of Maryland is seeking a detail-oriented Administrative Specialist for the Maryland Department of the Environment.

The role supports the Rental Registration unit, processes registrations, and maintains data accuracy while communicating with the public by phone and email.

Qualifications

• High school diploma or equivalent required.
• Two years of administrative or clerical work experience.

Responsibilities

• Coordinate with healthcare workers and inspectors for investigations and case management.
• Review medical lab reports per COMAR 26.02.01.02.
• Update the Maryland Lead Registry daily and train providers on system navigation.
• Provide outreach and training to patients and families; arrange interpreters when needed.
• Assist with data entry and processing of registration transactions.
• Manage administrative tasks and respond to exposure events and stakeholder inquiries.

Skills

Administrative support

Data entry

Communication

Regulatory interpretation

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Google Docs

Adobe PDF

Job description

Introduction

We encourage you to consider an exciting career with the Maryland Department of the Environment (MDE). If you are dedicated to protecting and preserving Maryland's air, water, land resources, and safeguarding the health of all its citizens, we invite you to apply and become a part of our team.

Mission

MDE is committed to a mission of protecting and restoring the environment for the health and well-being of all Marylanders, with a vision of healthy, vibrant, and sustainable communities and ecosystems throughout the state.

Grade

STD0012

Location of Position

MDE - Land and Materials Administration Lead Prevention Protection Program, Surveillance 1800 Washington Blvd. Baltimore, MD 21230

Main Purpose of Job

The position supports the Rental Registration unit by providing compliance assistance to the regulated community, entering data, and processing registration transactions. The role includes daily communication with the public through phone or email. The incumbent must interpret Maryland statutes and regulations to evaluate compliance with the law. The incumbent may also provide administrative support to the Lead Health Surveillance Unit. The surveillance component of this position includes evaluation of medical lab reports for blood lead reference levels and notifying families and property owners of health risks. The incumbent may coordinate with health care workers and inspectors to refer patients for environmental investigations and case management.

Position Duties

Case Coordination And Data Management

Coordinates with healthcare workers and inspectors to refer patients for environmental investigations and case management. Reviews medical lab reports in accordance with COMAR 26.02.01.02 and collaborates with laboratories to ensure data completeness and accuracy. Updates the Maryland Lead Registry daily and assists/trains local healthcare providers on system navigation.

Registration Record Auditing And Analysis

Updates the Maryland Lead Rental Registry daily and processes external correspondence for stakeholders. Monitors the registration and compliance status of property owners and rental units. Updates the OLRR system with current ownership, inspection certificates, and payment information.

Medical Record Auditing And Reporting

Reviews medical records for accuracy and completeness per COMAR 26.02.01.02. Generates daily reports on patient information and blood lead levels, conducts frequent data audits, and coordinates with IT regarding registry system updates and maintenance.

Outreach And Training

Provides educational materials and notifications to patients and their families, arranging interpreters when needed. Trains stakeholders on accessing and using the Maryland Lead Registry.

Other Duties

Manages administrative responsibilities, responds promptly to heavy metal exposure events, coordinates with public health agencies, and provides public resources regarding lead exposure.

Minimum Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes

• Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

• A bachelor's degree from an accredited college or university.
• Experience using software suites, such as Microsoft Word, Excel, PowerPoint; Google Docs, Sheets, Slides; and Adobe PDF management software. Including experience using these programs for data analysis, document creation, and presenting information to diverse audiences.
• Experience interpreting, applying, or explaining laws, regulations, policies, or procedures in support of an environmental or public health regulatory program; including reviewing documentation, ensuring compliance, or responding to compliance inquiries.
• Experience handling sensitive information such as private health data, customer banking information, or other personally identifiable information. Including experience transmitting this information using secure methods and interpreting it to make decisions on compliance or eligibility for services.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Eligibility Requirements

Should you possess a bachelor's/master's degree from a college or university outside of the United States, you must have your educational credentials evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. at 302-737-8715 or World Education Services Inc. at 1-800-932-3897 or 202-331-2925.

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

Benefits

• Flexible work schedules and telework opportunities for many positions
• Free mass transit in Baltimore & Annapolis
• Generous paid leave that increases with years of service
• Paid holidays
• Health coverage with low out-of-pocket costs
• Employee & employer contributory pension plan

We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity. MDE is dedicated to creating a workforce that reflects the communities we serve. We strive to cultivate an inclusive environment where differences are celebrated.