ADMINISTRATIVE SPECIALIST III

State of Maryland - MDE - Land and Materials Administration (LMA); Baltimore (MD); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Flexible work schedules and telework

Free mass transit in Baltimore & Annap

Generous paid leave

Paid holidays

Health coverage

Pension plan

Job summary

The State of Maryland - MDE, Land and Materials Administration, is hiring for a position supporting the Rental Registration unit. The role involves compliance assistance, data entry, and processing registration transactions, with regular contact via phone or email.

The incumbent interprets Maryland statutes, supports the Lead Health Surveillance Unit, and coordinates with health care workers and inspectors for environmental investigations and case management.

Qualifications

• Graduation from an accredited high school or equivalent.
• Two years of administrative, clerical, or secretarial work experience.
• Substitutions allowed: 30 college credits per year of experience; military staff experience may substitute as described.

Responsibilities

• Coordinate with healthcare workers and inspectors on environmental investigations and case management.
• Review medical lab reports per COMAR 26.02.01.02 and ensure data completeness.
• Update the Maryland Lead Registry daily and train users on system navigation.
• Process registry updates, ownership data, inspections, and payments in the system.
• Prepare daily reports and assist with data audits and system maintenance.

Skills

Regulatory interpretation

Data management

Stakeholder communication

Attention to privacy

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Word

Excel

PowerPoint

Google Docs

Google Sheets

Google Slides

Adobe PDF management

Job description

Introduction

We encourage you to consider an exciting career with the Maryland Department of the Environment (MDE). If you are dedicated to protecting and preserving Maryland's air, water, land resources, and safeguarding the health of all its citizens, we invite you to apply and become a part of our team.
MDE is committed to a mission of protecting and restoring the environment for the health and well-being of all Marylanders, with a vision of healthy, vibrant, and sustainable communities and ecosystems throughout the state.

GRADE

STD0012

LOCATION OF POSITION

MDE - Land and Materials Administration
Lead Prevention Protection Program, Surveillance
1800 Washington Blvd.
Baltimore, MD 21230

Main Purpose of Job

The position supports the Rental Registration unit by providing
compliance assistance to the regulated community, entering data, and processing
registration transactions. The role includes daily communication with the
public through phone or email. The incumbent must interpret Maryland statutes
and regulations to evaluate compliance with the law. The incumbent may also
provide administrative support to the Lead Health Surveillance Unit. The
surveillance component of this position includes evaluation of medical lab
reports for blood lead reference levels and notifying families and property
owners of health risks. The incumbent may coordinate with health care workers
and inspectors to refer patients for environmental investigations and case
management.

POSITION DUTIES

Case Coordination and Data Management:
Coordinates with healthcare workers and inspectors to refer patients for
environmental investigations and case management. Reviews medical lab reports
in accordance with COMAR 26.02.01.02 and collaborates with laboratories to
ensure data completeness and accuracy. Updates the Maryland Lead Registry daily
and assists/trains local healthcare providers on system navigation.
Registration Record Auditing and Analysis:
Updates the Maryland Lead Rental Registry daily and processes external
correspondence for stakeholders. Monitors the registration and compliance
status of property owners and rental units. Updates the OLRR system with
current ownership, inspection certificates, and payment information.
Medical Record Auditing and Reporting:
Reviews medical records for accuracy and completeness per COMAR 26.02.01.02.
Generates daily reports on patient information and blood lead levels, conducts
frequent data audits, and coordinates with IT regarding registry system updates
and maintenance.
Outreach and Training:
Provides educational materials and notifications to patients and their
families, arranging interpreters when needed. Trains stakeholders on accessing
and using the Maryland Lead Registry.
Other Duties:
Manages administrative responsibilities, responds promptly to heavy metal
exposure events, coordinates with public health agencies, and provides public
resources regarding lead exposure.

MINIMUM QUALIFICATIONS

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
• Notes:
  1. 1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
  2. 2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

It is preferred that the selected candidate has the following:

• A bachelor's degree from an accredited college or university.
• Experience using software suites, such as Microsoft Word, Excel, PowerPoint; Google Docs, Sheets, Slides; and Adobe PDF management software. Including experience using these programs for data analysis, document creation, and presenting information to diverse audiences.
• Experience interpreting, applying, or explaining laws, regulations, policies, or procedures in support of an environmental or public health regulatory program; including reviewing documentation, ensuring compliance, or responding to compliance inquiries.
• Experience handling sensitive information such as private health data, customer banking information, or other personally identifiable information. Including experience transmitting this information using secure methods and interpreting it to make decisions on compliance or eligibility for services.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider the information submitted after this date. Successful candidates will be ranked as Best Qualified and placed on the eligible (employment) list for at least one year.
Should you possess a bachelor's/master’s degree from a college or university outside of the United States, you must have your educational credentials evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. at 302-737-8715 or World Education Services Inc. at 1-800-932-3897 or 202-331-2925.
You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

• Flexible work schedules and telework opportunities for many positions
• Free mass transit in Baltimore & Annapolis
• Generous paid leave that increases with years of service
• Paid holidays
• Health coverage with low out-of-pocket costs
• Employee & employer contributory pension plan

FURTHER INSTRUCTIONS

For questions regarding this recruitment, please contact Olivia Sterrett at 410-537-3105. If you have difficulties submitting your online application, please contact the Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or [e-mail].

We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity. MDE is dedicated to creating a workforce that reflects the communities we serve. We strive to cultivate an inclusive environment where differences are celebrated.