Administrative Specialist III

Arkansas State; Beebe, Northern (AR, KY); Hybrid; USD 32,000 - 46,000; Full time

Job summary

Arkansas State University Beebe campus is seeking an Administrative Specialist III to provide administrative support for the University Centers. The role involves preparing reports, managing records, scheduling exams, supervising work-study students, advising students, and coordinating with departments and ITS.

The successful candidate will have a high school diploma, at least one year of related experience, and strong organizational and communication skills to assist students and faculty across

Qualifications

• High school diploma or equivalent.
• At least 1 year of experience in a related area.
• Knowledge of record-keeping procedures.
• Knowledge of mathematics and statistics.
• Proficiency with computers and office software.
• Ability to conduct research and compile data into reports.
• Ability to establish and maintain filing systems.
• Ability to operate standard office equipment.
• Ability to analyze documents for compliance with rules and procedures.
• Strong oral and written communication skills.

Responsibilities

• Collects, copies and prepares materials and tests for A-State Jonesboro faculty.
• Schedules testing appointments, proctors tests and returns exams by various methods.
• Recruits, hires, schedules, and supervises work-study students. Also approves their time in Banner.
• Schedules advising appointments for A-State students with advisors who are coming to our campus to meet with their advisees.
• Assists students with admission and registration processes.
• Assists with recruitment for the A-State degree center. Is the primary contact for students seeking degrees through the degree center in areas outside of nursing and education.
• Provides direction to degree center students who need help navigating the various departments on the Jonesboro campus when seeking information.
• Works with Distance Education at Jonesboro in assigning rooms and produces paper schedules for distribution through the degree center.
• Orders degree center supplies, assists with travel authorizations/expenses as needed, helps degree center coordinator with the budget, etc.
• Provide reports and information as needed to A-State and ASU personnel. Schedules classes on the A-State-Beebe campus.
• Establish and maintain computerized and paper files.
• Assists A-State students with Wi‑Fi and computer access while on the Beebe campus.
• Assists with A-State graduation ceremonies for the degree center.
• Other duties as assigned.

Job description

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Administrative Specialist III Working Title Administrative Specialist III Position # A00977 Department University Centers

Please note: Allpostings close at 12 A.M. CST on theclosing date. This employer participates in E-Verify.

Position Summary:

The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. This position is governed by state and federal laws and institution policy.

Duties & Responsibilities:

• Collects, copies and prepares materials and tests for A-State Jonesboro faculty
• Schedules testing appointments, proctors tests and returns exams by various methods
• Recruits, hires, schedules, and supervises work-study students. Also approves their time in Banner
• Schedules advising appointments for A-State students with advisors who are coming to our campus to meet with their advisees
• Assists students with admission and registration processes
• Assists with recruitment for the A-State degree center. Is the primary contact for students seeking degrees through the degree center in areas outside of nursing and education
• Provides direction to degree center students who need help navigating the various departments on the Jonesboro campus when seeking information
• Works with Distance Education at Jonesboro in assigning rooms and produces paper schedules for distribution through the degree center
• Orders degree center supplies, assists with travel authorizations/expenses as needed, helps degree center coordinator with the budget, etc. (this is a new responsibility as of this year so we aren’t quite sure what all will be involved)
• Provide reports and information as needed to A-State and ASU personnel. Schedules classes on the A-State-Beebe campus
• Establish and maintain computerized and paper files
• Assists A-State students with Wi‑Fi and computer access while on the Beebe campus
• Assists with A-State graduation ceremonies for the degree center
• Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of record keeping procedures
Knowledge of the principles and practices of mathematics and statistics
Knowledge of work-related subject area
Knowledge of computers and software applications
Ability to conduct research and compile data into report form
Ability to establish and maintain filing systems
Ability to operate standard office equipment
Ability to analyze documents to determine compliance with rules, regulations, and procedures
Ability to communicate both orally and in writing

General Days/Hours:

Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date
Work closely with all Departments, the Registrar's office and ITS to assist students and the problems that might arise

Minimum Qualifications:

The formal education equivalent of a High School Diploma
One (1) years of experience in a specialized or related area applicable to work performed