Administrative Specialist III

Arkansas State University; Beebe (AR); On-site; USD 27,000 - 33,000; Full time

Job summary

Arkansas State University-Beebe is seeking an Administrative Specialist II to conduct research, verify documents, and perform routine office duties. The role requires coordinating testing, supervising work-study students, and assisting with admissions and registrations on the Beebe campus.

The position operates 8:00 a.m. to 5:00 p.m., Monday through Friday, with occasional additional hours. E-Verify participation is noted for compliance and eligibility.

Qualifications

• High school diploma or equivalent required.
• 1 year of related work experience.
• Ability to follow state and institutional policies.

Responsibilities

• Prepare and research reports as needed for the department.
• Schedule testing appointments and proctor exams.
• Supervise work-study students and approve time in Banner.
• Assist with student admissions, registration, and advising processes.
• Support degree center administration and coordinate with distance education.

Skills

Data reporting

Research skills

Office software

Records management

Communication (oral & written)

Analytical thinking

Education

High School Diploma or equivalent

Tools

Banner

Job description

Employment Status:

Full time (29-40 Hrs)

Type of Employment:

Staff

# of openings:

1

Location:

ASU-Beebe

Proposed Salary Range:

$30,000.00

Closing:

10/24/26

Please note:

All postings close at 12 A.M. CST on the closing date. This employer participates in E-Verify.

Position Summary:

The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. This position is governed by state and federal laws and institution policy.

Duties & Responsibilities:

• Collects, copies and prepares materials and tests for A-State Jonesboro faculty
• Schedules testing appointments, proctors tests and returns exams by various methods
• Recruits, hires, schedules, and supervises work-study students. Also approves their time in Banner
• Schedules advising appointments for A-State students with advisors who are coming to our campus to meet with their advisees
• Assists students with admission and registration processes
• Assists with recruitment for the A-State degree center. Is the primary contact for students seeking degrees through the degree center in areas outside of nursing and education
• Provides direction to degree center students who need help navigating the various departments on the Jonesboro campus when seeking information
• Works with Distance Education at Jonesboro in assigning rooms and produces paper schedules for distribution through the degree center
• Orders degree center supplies, assists with travel authorizations/expenses as needed, helps degree center coordinator with the budget, etc. (this is a new responsibility as of this year so we aren't quite sure what all will be involved)
• Provide reports and information as needed to A-State and ASU personnel. Schedules classes on the A-State-Beebe campus
• Establish and maintain computerized and paper files
• Assists A-State students with Wi-Fi and computer access while on the Beebe campus
• Assists with A-State graduation ceremonies for the degree center
• Other duties as assigned

Knowledge/Skills/Abilities:

• Knowledge of record keeping procedures
• Knowledge of the principles and practices of mathematics and statistics
• Knowledge of work-related subject area
• Knowledge of computers and software applications

• Ability to conduct research and compile data into report form
• Ability to establish and maintain filing systems
• Ability to operate standard office equipment
• Ability to analyze documents to determine compliance with rules, regulations, and procedures
• Ability to communicate both orally and in writing

General Days/Hours:

• Monday - Friday
• 8:00 a.m. - 5:00 p.m.
• Additional hours as requested and/or needed
• Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Work closely with all Departments, the Registrar's office and ITS to assist students and the problems that might arise

Minimum Qualifications:

• The formal education equivalent of a High School Diploma
• One (1) years of experience in a specialized or related area applicable to work performed

E-Verify Participation Notice:

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf