Human Resources Specialist

Arkansas State University; Arkansas; On-site; USD 34,000 - 36,000; Full time

Job summary

Arkansas State University-Beebe is seeking an HR Specialist located on the Beebe campus. The role develops and maintains HR and payroll processes, supports new hire orientation, and compiles new hire files. The position ensures compliance with ADHE, state and federal laws and serves as the first HR contact for staff.

Primary duties include managing tuition discounts, form creation, and paperwork for HR and payroll while supporting payroll processing and cross-campus tasks as needed.

Qualifications

• Minimum of three years of in-person customer service experience, two years of human resources experience, or one year of supervisory experience.
• Associate degree required; bachelor’s degree preferred; related experience may substitute.
• Travel between ASU-Beebe campuses may be required and a valid Arkansas driver’s license is needed.

Responsibilities

• Coordinate orientation, onboarding, and offboarding for all employees.
• Manage Employee and Dependent Tuition Discount program and Federal/Institutional Work Study processes.
• Maintain compliant employee records and documentation; handle I-9 forms and file maintenance.
• Provide first point of contact for HR office and support payroll as needed.
• Support compliance with employment laws and ASU System policies; participate in projects and committees.

Skills

Customer service

HR experience

Supervisory experience

Travel between campuses

Driver’s license

Education

Associate degree in Business/Communication/Accounting or related

Bachelor’s degree preferred

Job description

Please see Special Instructions for more details.

NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran’s Preference, we will need to see proof of status in order to grant that. Please see Veteran’s Preference section of the application for specific proof.

Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.U.S. Department of Labor

This position is located on the Beebe campus, is exempt and reports to the Associate Vice Chancellor for Human Resources. It is responsible for developing and maintaining written human resources and payroll processes and procedures for Arkansas State University-Beebe. New hire orientation and new hire file compilation are duties handled in this position as well as handling employees’ human resources and payroll issues. The Human Resources Specialist is responsible for the Tuition Discount program, creating and maintaining electronic forms, mapped processes, and paper forms for both human resources and payroll. Adhering to all compliance and reporting requirements required by ADHE , state and federal employment laws. Project participation and committee service are required as needed or appointed. This position serves as the first point of contact for the office and provides administrative support to the Director of Human Resources and other staff.

Key Responsibilities

HR Administration (25%)

• Coordinates the orientation, onboarding, and offboarding for all employees
• Responsible for the Employee and Dependent Tuition Discount program
• Oversees the Federal and Institutional Work Study Process
• Maintains employee records and files in compliance with employment laws
• Serves as initial contact for the Human Resources office

Compliance & Reporting (25%)

• Ensures compliance with all applicable employment laws and regulations
• Stays current on ASU System policies, fulfilling compliance standards and providing the college community with basic information when required
• Completes I-9 forms, verifies I-9 documentation and maintains I-9 files
• Maintains accurate employee records and documentation
• Tracks professional development and performance appraisals for all employees
• Oversees the Conflict of Commitment/Interest process

HR Projects (10%)

• Assists with various projects including performance appraisals and employee surveys
• Creates and maintains Human Resources’ standard operating procedures and electronic forms
• Other projects as necessary

Other (10%)

• Completes verifications of employment, tracks concurrent employment and completes necessary documentation and oversees the education discount process
• Serves on committees as assigned
• Completes other tasks as necessary or assigned

Payroll Administration (5%)

• Serves as back-up for payroll processing ensuring accurate and timely payment of wages
• Assists management, faculty and staff with pay-related issues

Administrative Tasks (25%)

• Answers the phone
• Provides exemplary customer service for applicants, employees, and visitors
• Retrieves and distributes mail
• Makes copies, files, scans, and emails documents as needed
• Provides administrative support for Human Resources and Payroll

Required Qualifications

• Associate degree in Business, Communication, Accounting or other related degree is required while a bachelor’s degree is preferred.
• Minimum of three years of in-person customer service experience, two years of human resources experience, or one year of supervisory experience.
• Part or all the education may be substituted with related experience.
• Higher education experience preferred but not required.
• Experience with highly confidential information is desired
• SHRM or HRCI certification is a plus but not required.
• This position may require travel between all Arkansas State University-Beebe campuses on an as needed basis and requires a valid, unrestricted Arkansas Driver’s License.

Preferred Qualifications

Minimum Salary or Salary Range

Minimum Salary or Salary Range $34,000-$36,000

Stand

Stand regularly

Walk

Walk regularly

Sit

Sit regularly

Use hand to finger, handle, or feel

Use hand to finger, handle, or feel regularly

Reach with hands and arms

Reach with hands and arms frequently

Climb or balance

Climb or balance occasionally

Stoop, kneel, crouch or crawl

Stoop, kneel, crouch or crawl occasionally

Talk or Hear

Taste or smell

Physical Exertion

Up to 10 pounds

Up to 10 pounds frequently

Up to 25 pounds

Up to 25 pounds occasionally

Up to 50 pounds

Up to 50 pounds occasionally

Up to 100 pounds

More than 100 pounds

Vision Requirements

Does this position have any special vision requirements? Check all that apply.

Does this position have any special vision requirements? Check all that apply. Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Background Check Requirements

This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

ASU-Beebe is a public two-year college with its main campus located in Beebe, Arkansas on the 67/167 corridor approximately 35 miles north of the state's capital of Little Rock.

ASU-Beebe has campuses located in Beebe, Heber Springs, Searcy, Little Rock Air Force Base, and online.