Human Resources Specialist

Arkansas State University-Beebe; Beebe (AR); On-site; USD 48,000 - 64,000; Full time

Job summary

Arkansas State University-Beebe is seeking a Human Resources Specialist on the Beebe campus. This exempt role develops and maintains HR and payroll processes, coordinates new hire orientation, and handles employee HR/payroll issues.

The position manages the Tuition Discount program, creates electronic forms and procedures, and ensures compliance with ADHE and state/federal employment laws. Project work and committee service are required; serves as the first contact for HR and provides admin

Qualifications

• Excellent interpersonal and customer service skills.
• Strong time management and ability to meet deadlines.
• High level of organization with attention to detail.
• Working understanding of HR principles, practices and procedures.
• High level of accuracy; excellent verbal and written communication.
• Mathematical, analytical and problem-solving ability.
• Working knowledge of HR, payroll or enterprise planning systems.
• Proficiency in Microsoft Office or related software.

Responsibilities

• Coordinate orientation, onboarding, and offboarding for all employees.
• Responsible for the Employee and Dependent Tuition Discount program.
• Oversees the Federal and Institutional Work Study Process.
• Maintains employee records and files in compliance with employment laws.
• Serves as initial contact for the Human Resources office.
• Back-up for payroll processing; assist management, faculty and staff with pay-related issues.
• Provide administrative support to the Director of Human Resources and staff.

Skills

Customer service

Time management

Organizational skills

Verbal and written communication

Analytical and problem-solving

Microsoft Office

HR knowledge

Education

Associate degree in Business/Communications/Accounting or related

Bachelor's degree preferred

Tools

HRIS software

Microsoft Office Suite

Job description

General Description

This position is located on the Beebe campus, is exempt and reports to the Associate Vice Chancellor for Human Resources. It is responsible for developing and maintaining written human resources and payroll processes and procedures for Arkansas State University-Beebe. New hire orientation and new hire file compilation are duties handled in this position as well as handling employees’ human resources and payroll issues. The Human Resources Specialist is responsible for the Tuition Discount program, creating and maintaining electronic forms, mapped processes, and paper forms for both human resources and payroll. Adhering to all compliance and reporting requirements required byADHE, state and federal employment laws. Project participation and committee service are required as needed or appointed. This position serves as the first point of contact for the office and provides administrative support to the Director of Human Resources and other staff.

Key Responsibilities

HR Administration (25%):

• Coordinates the orientation, onboarding, and offboarding for all employees
• Responsible for the Employee and Dependent Tuition Discount program
• Oversees the Federal and Institutional Work Study Process
• Maintains employee records and files in compliance with employment laws
• Serves as initial contact for the Human Resources office

Compliance & Reporting (25%):

• Ensures compliance with all applicable employment laws and regulations
• Stays current onASUSystem policies, fulfilling compliance standards and providing the college community with basic information when required
• Completes I-9 forms, verifies I-9 documentation and maintains I-9 files
• Maintains accurate employee records and documentation
• Tracks professional development and performance appraisals for all employees
• Oversees the Conflict of Commitment/Interest process

HR Projects (10%):

• Assists with various projects including performance appraisals and employee surveys
• Creates and maintains Human Resources’ standard operating procedures and electronic forms
• Other projects as necessary

Other (10%):

• Completes verifications of employment, tracks concurrent employment and completes necessary documentation and oversees the education discount process
• Serves on committees as assigned
• Completes other tasks as necessary or assigned

Payroll Administration (5%):

• Serves as back-up for payroll processing ensuring accurate and timely payment of wages
• Assists management, faculty and staff with pay-related issues

Administrative Tasks (25%):

• Answers the phone
• Provides exemplary customer service for applicants, employees, and visitors
• Retrieves and distributes mail
• Makes copies, files, scans, and emails documents as needed
• Provides administrative support for Human Resources and Payroll

REQUIRED EDUCATION/EXPERIENCE:

• Excellent interpersonal and customer service skills
• Excellent time management skills with proven ability to meet deadlines
• High level of organizational skills with attention to detail
• Working understanding of human resources principles, practices and procedures
• High level of accuracy
• Excellent verbal and written communication skills
• Mathematical skills
• Critical thinking skills
• Analytical and problem-solving ability
• Working knowledge of human resources, payroll or enterprise planning systems software
• Proficiency in the Microsoft Office Suite or related software

• Associate degree in Business, Communication, Accounting or other related degree is required while a bachelor’s degree is preferred.
• Minimum of three years of in-person customer service experience, two years of human resources experience, or one year of supervisory experience.
• Part or all the education may be substituted with related experience.
• Higher education experience preferred but not required.
• Experience with highly confidential information is desired
• SHRMorHRCIcertification is a plus but not required.
• This position may require travel between all Arkansas State University-Beebe campuses on an as needed basis and requires a valid, unrestricted Arkansas Driver’s License.

NOTE:

Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.