Administrative Specialist III

Georgia State University; Atlanta (GA); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Generous benefits

Tuition assistance

Retirement plan

Professional development opportunities

Job summary

Georgia State University’s College of Arts & Sciences seeks an Administrative Specialist III to lead curriculum and textbook ordering for multiple departments and to coordinate annual updates to courses and catalogs. The role trains peers in Banner, Acalog, and Curriculog, and collaborates with scheduling leads to allocate department responsibilities.

The position requires a Bachelor’s degree with four years of administrative experience (or a high school diploma with eight years) and strong data

Qualifications

• Bachelor's degree and four years administrative experience; or High school diploma or GED and eight years administrative experience; or a combination of education and related experience.
• Experience coordinating course schedules and catalogs.
• Ability to use Banner, Acalog, Curriculog for scheduling and catalog updates.

Responsibilities

• Develop and maintain the course schedule for 3–4 academic units.
• Lead planning sessions for future schedules using enrollment data.
• Collect information from departments to build/update the course schedule.
• Input scheduling changes in the Banner system and ensure data quality.
• Monitor enrollment and make scheduling recommendations as needed.
• Coordinate College Curriculum Committee meetings and training on Banner/Acalog/Curriculog.

Skills

Coordination

Training others

Data quality

Scheduling

Education

Bachelor's degree

High school diploma or GED

Tools

Banner

Acalog

Curriculog

Job description

Job Description - Administrative Specialist III (26001242)

Job Description

Administrative Specialist III - 26001242

Description

Description :

Administrative Specialist III

College of Arts & Sciences

A&S Enrollment Services

The College of Arts & Sciences at Georgia State University is transforming lives through our research advances, career-empowering teaching, and work with community partners in Atlanta and around the globe. As the largest college on the Atlanta Campus, the College of Arts and Sciences is home to more than 15,000 students, 550 faculty, and 300 staff members. Our faculty teach the core curriculum courses that serve as the foundation of nearly every student’s university education.

These are exciting times at the College of Arts & Sciences at Georgia State University. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

The College of Arts and Sciences isseeking to hire anexperiencedAdministrative Specialist III

WHAT MAKESCollege of Arts & ScienceA GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners
• Professional development opportunities and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO:

The ideal candidate for this position will This position will serve as the curriculum and textbook ordering lead for the college. In this capacity, the position will manage the annual course and catalog update process, coordinate meetings of the college faculty Curriculum Committee; train college-level peers and department administrators in the use of Banner, Acalog, Curriculog, and related tools. Monitor their progress and perform secondary data quality checks of courses and catalogs following updates. The position will also manage book ordering processes for the college. Each of the college-level scheduler positions will be assigned 3-4 academic departments to update academic program curricula and courses each year. This curriculum lead will work collaboratively with the scheduling lead to make department assignments. This position will also work with college peers on course scheduling, instruction information collection, and related duties as needed.

The essential duties and responsibilities of the Administrative Specialist III are the following:

• Works directly with department chairs/associate chairs in the development and maintenance of the course schedule for 3-4 academic units in the College or Arts and Sciences.
• Lead planning sessions with assigned departments to plan development of future schedules based on college and university enrollment data and curricular updates.
• Collecting information systematically from departments to build and update the course schedule.
• Input all scheduling changes in the Banner student information system.
• Regularly perform data quality assessments to ensure accuracy of course schedule.
• Monitors enrollment in designated departments and makes recommendations for adjustments as needed.
• As curriculum lead for the college, the position will manage the annual course and catalog update process.
• Coordinate meetings of the college faculty Curriculum Committee.
• Train college-level peers and department administrators in the use of Banner, Acalog, Curriculog, and related tools.
• Monitor progress and perform secondary data quality checks of courses and catalogs following updates.
• Each of the college-level scheduler positions will be assigned 3-5 academic departments to update academic program curricula and courses each year.
• The curriculum lead will work collaboratively with the scheduling lead to make department assignments.
• Manage faculty textbook ordering processes for the college and direct book ordering coordination of peers in Enrollment Services area.
• In collaboration with college faculty review services staff, assists departments with the collection of instructional information needed for faculty annual and promotion reviews, including course syllabi, student evaluation of instruction reports, grade reports, and related materials collected in teaching portfolios.
• Supports final grade submission process for the designated departments.
• Perform other related duties and special projects as assigned.

Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.

Qualifications

Minimum requirements:

Bachelor's degree and four years administrative experience; or High school diploma or GED and eight years administrative experience; or a combination of education and related experience.

College/Business Unit

College of Arts & Sciences

Location

Atlanta Campus

Shift : 8:30 AM - 5:15 PM

Salary : $50,100 - $62,600 - $75,100

Pay Grade : 18

FLSA Status : Non-Exempt

Job Type : Full Time (Benefits Eligible)

Closing Date

Closing Date : 09/30/26, 3:59:00 AM

Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.