Administrative Specialist, IV (Working Title: Department Coordinator)

Georgia State University; Atlanta (GA); On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Tuition assistance

Retirement plan

Professional development

Job summary

Georgia State University’s School of Public Health in Atlanta seeks an Administrative Specialist IV to support Health Policy and Behavioral Sciences. The role coordinates academic operations, accreditation activities, admissions, advising resources, and course sequencing to help the department run smoothly.

You will manage faculty workload, support promotions and tenure processes, assist with events and cross-functional collaboration, monitor budgets, and mentor new coordinators while ensuring

Qualifications

• Bachelor's degree and five years of administrative experience required.
• Alternatively, high school diploma or GED plus nine years of administrative experience.
• Combination of education and related experience considered.

Responsibilities

• Manage academic operations including course scheduling, faculty workload allocation, and curriculum planning.
• Oversee program compliance, assessments, and APR/CEPH accreditation duties.
• Direct admissions, resolve student petitions, and maintain advising resources.
• Coordinate Promotion and Tenure processes and faculty classification forecasting for TT and NTT faculty.
• Support events, cross-functional collaboration with Communications, Facilities, and IT; track faculty contributions and board service.
• Provide admin support to Chair, HR recruitment tasks, and GRA/PTI coordination; support PhD and DrPH programs.
• Develop SOPs and departmental task databases; mentor new Department Coordinators and SPH leadership.
• Monitor department budget and coordinate space planning with the Office of the Dean.

Education

Bachelor's degree + 5 years administrative experience

High school diploma or GED + 9 years administrative experience

Job description

Administrative Specialist IV

Georgia State University

School of Public Health

Health Policy and Behavioral Sciences

GEORGIA STATE UNIVERSITY'S SCHOOL OF PUBLIC HEALTH educates practitioners and thought leaders while engaging in research and outreach that promotes health equity and addresses urgent public health challenges. Our location in Atlanta, an internationally recognized hub of public health expertise, gives students practice opportunities at organizations such as the Centers for Disease Control and Prevention, local and state government agencies, and international non-governmental organizations. Members of our growing alumni network are making a difference across Georgia and beyond, working in state and federal agencies, nonprofits, and community organizations. Our faculty and staff are conducting research that promotes health equity and seeks to solve urgent challenges related to infectious and chronic diseases, tobacco prevention and control, and trauma and mental health. With a global reach and a commitment to equity, we are dedicated to promoting better health for everyone, everywhere.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

The Office of Academic Assistance is seeking Administrative Specialist IV to join the already awesome team taking the School of Public Health to the next level of excellence!

WHAT MAKES The University Foundation A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting
• Commitment to diversity, equity, and inclusion

HERE IS WHAT YOU WILL DO

The School of Public Health - Health Policy and Behavioral Sciences is seeking an Administrative Specialist IV to be responsible for but not limited to the following duties:

• In collaboration with the Department Chair, this role manages academic operations, including course scheduling, faculty workload allocation, and curriculum planning. The position oversees program compliance, conducts regular assessments, and handles administrative duties related to APR and CEPH accreditations. Additionally, the role directs the admissions process, resolves student petitions and concerns, ensures advising and career resources are current, and serves as the primary contact for course sequencing and textbook adoptions.
• In collaboration with the Department Chair, this role directs the department's Promotion and Tenure processes. The position maintains the faculty classification database to forecast pre-tenure, post-tenure, and promotion reviews for Tenure-Track (TT) and Non-Tenure-Track (NTT) faculty. Additionally, the role manages the logistical coordination of internal committees and external reviewers, handles document archive management, and ensures all finalized materials strictly adhere to university compliance standards and submission deadlines for the Provost's Office and the Office of Faculty Affairs.
• This role supports the Department Chair and faculty in planning and executing departmental events, collaborating cross-functionally with Communications, Facilities, and IT. The position assists in elevating and tracking the department's national reputation by monitoring faculty contributions, professional association engagement, and board service through Academic Analytics and Digital Measures. Additionally, the role leads special administrative projects assigned by the Department Chair or Dean's Office.
• This position provides comprehensive administrative and operational support to the Department Chair and faculty. Key responsibilities include assisting the Search Committee Chair and HR Coordinator with recruitment and scheduling, tracking faculty workloads and annual reviews, and managing meeting logistics and leave processing. Additionally, the role coordinates Part-Time Instructor (PTI) needs, handles Graduate Research Assistant (GRA) assignments and policy enforcement, serves as a non-voting member of the Academic Affairs Committee, and supports the PhD and DrPH academic programs.
• This role provides specialized operational support to HPBS faculty and SPH administration. Key duties include serving as the primary liaison for Part-Time Instructors (PTIs)-managing their orientation, technology access (iCollege, PAWS), textbook adoptions, and flex office space-and updating faculty profiles in Digital Measures. The position also collaborates with the SPH Office of Technology Instruction and SPH Finance Team on online course initiatives, acts as a financial approver as needed, and assists Communications with website maintenance. Additionally, the role leads the creation of standard operating procedures (SOPs) and departmental task databases while providing mentorship to new Department Coordinators and SPH leadership.
• Monitors the department budget through monthly expenditure reviews, coordinates departmental space planning and facility needs in conjunction with the Office of the Dean, and performs other duties as assigned.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Minimum requirements: Bachelor's degree and five years of administrative experience; or a high school diploma or GED and nine years administrative experience; or a combination of education and related experience.

College/Business Unit: School of Public Health

Department: Health Policy & Behavioral Sciences

Location: Atlanta Campus

Shift: 8:30am - 5:15pm

Salary: $55,100 - $82,700

Pay Grade: 18

FLSA Status: Exempt

Job Type: Full Time (Benefits Eligible)

Job Posting: 09/15/26, 1:09:21 PM

Closing Date: 09/19/26, 3:59:00 AM

Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status.

Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.