Administrative Specialist I

Georgia State University; Atlanta (GA); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Generous benefits (health, dental, vis

Tuition assistance

Professional development

Growth & excellence culture

Job summary

Georgia State University’s College of Arts & Sciences seeks an Administrative Specialist I to support the Faculty Affairs unit in the Dean’s Office. You’ll gather, archive, and format data for faculty reviews, manage promotions applications, and assist with petitions for various faculty statuses, primarily through online systems and SharePoint.

The role requires meticulous document handling, collaboration with multiple stakeholders, and strong Microsoft Office skills, with a focus on accuracy

Qualifications

• Bachelor’s degree and one year administrative experience, or high school diploma or GED and five years administrative experience.

Responsibilities

• Develop and maintain records of faculty review activity.
• Create, update, and manage Faculty Review Services web content.
• Collect, edit, design, format, and update materials for faculty reviews and promotions.
• Provide clerical and office support to Faculty Review Services Coordinator.
• Assist with training materials and dissemination of faculty policies.

Skills

Excellent communication

Teamwork

Education

Bachelor’s degree

Tools

Microsoft Office

WebEx

Teams

Adobe Acrobat

Website design

Job description

Job Description - Administrative Specialist I (26001167)

Job Description

Administrative Specialist I - 26001167

Description

Administrative Specialist I

College of Arts & Sciences

Dean’s Office

The College of Arts & Sciences at Georgia State University is transforming lives through our research advances, career-empowering teaching, and work with community partners in Atlanta and around the globe. As the largest college on the Atlanta Campus, the College of Arts and Sciences is home to more than 15,000 students, 550 faculty, and 300 staff members. Our faculty teach the core curriculum courses that serve as the foundation of nearly every student’s university education.

These are exciting times at the College of Arts & Sciences at Georgia State University. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

The College of Arts and Sciences isseeking to hire anexperiencedAdministrative Specialist I

WHAT MAKESCollege of Arts & ScienceA GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners
• Professional development opportunities and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO:

The ideal candidate for this position will support the Faculty Affairs Unit within the College of Arts and Sciences Dean's Office. The day-to-day duties include gathering, compiling, archiving, and formatting data regarding faculty research, teaching, and service for all structured faculty reviews along with applications for promotion. In addition, this position supports the tenure-on-appointment, emeritus, clock stoppage, and graduate faculty status petitions. This work is predominantly performed in the online review system, lnterfolio, and there is additional administrative supported provided to the College's 560 faculty via SharePoint. Lastly, this position assists with the monitoring of the Faculty Review Services non-person email account.

The essential duties and responsibilities of the Administrative Specialist I are the following:

• Develop and maintain records of faculty review activity. This includes a creation of templates for each structured review for 550 regular TT and NTT faculty, formatting & proofreading a final draft of structured reviews and promotion applications, especially evaluations created by the College of Arts & Sciences P&T area committees, and the Dean's Office assessment of candidates.
• Interfacing with sources of faculty review data outside of the Dean's office e.g. student evaluation instrument data, department level evaluation, external review letters of scholarship.
• Create, update, and manage FRS web content on a quarterly basis.
• Collect, edit, write design, format, construct and update 3 separate pages under the Faculty Affairs website, Regularly update site to target specific internal (faculty and staff) and external audiences (potential new faculty hires) as suggested by A&S Public Relations. Video capturing and editing with faculty /staff to upload to website.
• Develop and maintain resources to support department- and college-level review of faculty. This includes preparation and dissemination of materials guiding faculty through.
• The various review processes; providing support to the Faculty Review Services Coordinator in the development of training materials for area committee review work; development and dissemination of materials to support department chairs and P&T committees in their review of TT & NTT faculty.
• Providing materials as requested to the Associate Dean for Faculty Affairs in the creation and revision of faculty of view policies.
• Work with the Administrative Specialist who supports A&S Faculty Affairs to develop.
• up-to-date content regarding faculty review for dissemination to the full faculty via the College of Arts & Sciences Faculty Affairs website, monthly digests, and targeted faculty mentoring events.
• General faculty affairs support and provide ongoing clerical and office support to the Faculty Review Services Coordinator as needed to develop and innovate faculty review processes as needed to keep the College of Arts & Sciences in compliance with USG and GSU faculty review policies and processes.
• Provide ongoing clerical and office support to the Faculty Review Services Coordinator as needed to develop an innovate faculty review processes as needed to keep the College of Arts & Sciences in compliance with USG and GSU faculty review policies and processes.
• Perform other duties as assigned.

Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.

Qualifications

Qualifications :

Minimum Requirements:

Bachelor’s degree and one year administrative experience, or high school diploma or GED and five years administrative experience, or a combination of education and related experience.

College/Business Unit

College of Arts & Sciences

Department : COAS - Dean's Office

Location

Atlanta Campus

Shift : 8:30 AM - 5:15 PM

Salary : $39,200 - $47,100

Pay Grade : 15

FLSA Status : Non-Exempt

Job Type : Full Time (Benefits Eligible)

Job Posting

09/08/26, 1:19:13 PM

Closing Date

09/23/26, 3:59:00 AM

Preferred Hiring Qualifications

Clerical or office support experience in a college level office, excellent oral and written communication skills, meeting deadlines, and demonstrated ability to maintain confidentiality are essential qualifications for this position. Must also demonstrate effectiveness in working in a team environment. Proficiency in Microsoft Office, WebEx, Teams, Adobe Acrobat and website design are desirable, but not required; successful candidate must be able to learn and keep up to date with current software supporting record management. Some experience working in higher education is also, desirable but not required.

Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies ...

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