Administrative Specialist II

Georgia State University; Atlanta (GA); On-site; USD 43,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Retirement plan

Job summary

Georgia State University’s College of Arts & Sciences is seeking an experienced Administrative Specialist II to support the Chemistry Department’s daily operations on the Atlanta Campus. You will coordinate front-office tasks, assist faculty and students, and help manage events, travel, and communications.

This role reports to the department chair and requires a Bachelor's degree with related experience (or equivalent experience).

Qualifications

• Bachelor's degree with related experience, or a combination of education and related experience.
• Experience providing administrative support in an academic or office setting.
• Ability to coordinate multiple tasks and communicate with diverse stakeholders.

Responsibilities

• Report to chair and support department leadership in administrative duties.
• Provide and supervise front-office operations and visitor management.
• Coordinate accommodations, travel, parking, and reservations for guests.
• Collect, route, and track paperwork to HR, budgets, and other teams.
• Assist with recruitment, hiring, and office/lab setup.
• Prepare minutes for faculty meetings and executive committees.
• Digitize and organize department files and assist with events.

Skills

Administrative support

Front-office operations

Event coordination

Travel arrangements

Minutes taking

Recruitment support

Education

Bachelor's degree

High school diploma or GED

Job description

Job Description - Administrative Specialist II (26001193)

Job Description

Administrative Specialist II - 26001193

College of Arts & Sciences

Chemistry

The College of Arts & Sciences at Georgia State University is transforming lives through our research advances, career-empowering teaching, and work with community partners in Atlanta and around the globe. As the largest college on the Atlanta Campus, the College of Arts and Sciences is home to more than 15,000 students, 550 faculty, and 300 staff members. Our faculty teach the core curriculum courses that serve as the foundation of nearly every student’s university education.

These are exciting times at The College of Arts & Sciences at Georgia State University. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

The College of Arts & Sciences is seeking an experienced Administrative Specialist II.

What makes College of Arts & Sciences a great place?

• A flexible work environment
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting

Here is what you will do.

The ideal candidate for this position will report to the designated department chair. The administrative specialists will be responsible for performing administrative duties by coordinating the daily operations of the Department of Chemistry.

The essential duties and responsibilities of the Administrative Specialist II are the following:

• Report to chair and provide administrative support for chair and other departmental administrators, including associate chair, graduate directors, and undergraduate directors, in various administrative duties.
• Provide administrative support to chemistry faculty, staff, and students.
• Provide and supervise others (e.g., work-study students) who provide daily front-office operations, including greeting and directing visitors and taking phone calls.
• Serve the faculty and graduate students directly with administrative processes by connecting them to the appropriate college team members.
• Manage equipment (e.g., copier) in conjunction with the department technology coordinator and facilities (e.g., painting, furniture surplus, repairs, moves, etc.) with the college facility coordinator.
• Support department events and activities (e.g., coordinating speaker arrangements to help set up and take down for events, printing posters for students and faculty, etc.).
• Arrange accommodations, travel, parking, hotel reservation, reimbursement, and other components for guests (job candidates, seminar speakers, etc.).
• Collect, route, and track paperwork or tasks to human resources, business services, budget administration, and other teams as relevant for faculty, staff, student payment reimbursements, graduate student appointments, travel expense statements, student scholarship payments, and foundation charges.
• Manage (train, supervise, and approve hours) work-study students.
• Purchase supplies (e.g., Panther Mart) for the department.
• Assist faculty, staff, student recruitment, hiring (GTA-A, GTA-B, PTI, etc.), and office and lab setup.
• Complete minutes for faculty meetings and executive committee meetings.
• Assist with department awards, including updating department plaques.
• Digitize and organize department files.
• Assist with department decor.
• Support department website and social media accounts in conjunction with the department technology coordinator.
• Assist with department data collection (e.g., survey creation and distribution) as needed.
• Attend regular college-wide meetings as needed.
• Performs other related duties as assigned by the Chemistry Department

Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.

Qualifications

Minimum Requirements:

Bachelor's degree and two years of related experience; or high school diploma or GED and six years of related experience; or a combination of education and related experience.

College/Business Unit

College of Arts & Sciences

Location

Atlanta Campus

Salary : $43,100-$51,800-$60,400

Pay Grade : 16

FLSA Status : Non-Exempt

Job Type : Full Time (Benefits Eligible)

Job Posting

09/04/26, 12:25:36 PM

Closing Date

09/19/26, 3:59:00 AM

Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents

USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age, disability, Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.