Administrative Specialist II: Student Scholar Support

The University of Texas at El Paso; El Paso (TX); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical, Prescription, Life Insurance

Dental & Vision

Retirement Programs

Paid Vacation & Sick Leave

Paid Holidays

Employee Discounts & Perks

Education Assistance

Job summary

The University of Texas at El Paso is seeking a Student Scholar Support Administrative Specialist to provide comprehensive support to OSSS and OSFA in El Paso, TX. This on-site role requires strong organization, communication, and the ability to manage multiple priorities.

You will handle payroll, onboarding, scheduling, front desk operations, and event coordination, while ensuring confidentiality and adherence to university policies.

Qualifications

• Education: Associate's degree or equivalent from two-year college or technical school.
• Experience: Five years related experience and training; or equivalent combination of education and experience.
• Preferred: Experience in an office setting; handling sensitive information.

Responsibilities

• Provide comprehensive administrative support to OSSS and OSFA, including preparing information for purchase requisitions, assisting with third-party vendor invoices, and supporting expense reports as needed.
• Provide primary administrative support to departmental leadership by initiating, drafting, proofreading, filing, and distributing correspondence and records; routing priority mail and communications to senior leadership.
• Maintain accurate physical and electronic filing and archival systems to support efficient organization, retrieval, and retention of departmental records.
• Answer and route telephone calls, emails, and other inquiries to ensure accurate and timely communication and appropriate follow-up.
• Distribute correspondence to office staff and assist with office mail distribution, shipping, and receiving.
• Provide administrative assistance to other departments, campus partners, and senior leadership as requested to support effective departmental operations.

Skills

Experience handling sensitive info

Education

Associate's degree or equivalent

Tools

PeopleSoft

Job description

The University of Texas at El Paso is seeking a Student Scholar Support Administrative Specialist to provide comprehensive support to OSSS and OSFA in El Paso, TX. This on-site role requires strong organization, communication, and the ability to manage multiple priorities.

You will handle payroll, onboarding, scheduling, front desk operations, and event coordination, while ensuring confidentiality and adherence to university policies.