Administrative Specialist II — Office & Records Pro

Denton County, Texas; Denton (TX); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health plans

Retirement benefits

Tuition reimbursement

Wellness program

Paid holidays

Job summary

Denton County is seeking an Administrative Specialist II to perform a variety of secretarial, clerical, and general office duties in support of the assigned department. Responsibilities include filing, answering phones, greeting the public, routing communications, and handling photocopies and mail.

The position requires a High School Diploma or GED and at least two years of related experience, or an equivalent combination.

Qualifications

• High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.

Responsibilities

• Answers incoming calls, greets visitors and answers inquiries related to the county or specific department, and directs visitors to correct employee or department as necessary.
• Processes incoming and outgoing mail; routes mail to proper recipient.
• Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files.
• Maintains office supply inventories, ordering and distributing supplies as necessary.
• Regular and punctual attendance required.
• Process forms required by the Texas Commission on Law Enforcement Standards (TCOLE).
• Respond to area Law Enforcement agencies and process requests for information regarding current and former employees.
• Runs criminal history reports and Driver's Licenses for the background investigators.
• Responds to emails regarding job posting requests and assists applicants.
• Assist with scheduling drug tests and physicals and making badges for employees and vendors.
• Maintains personnel files.
• Compiles statistics and aids in the preparation of documentation for the Professional Standards budget.
• Operates and manages computer data entry equipment, software, and electronic records program. Updates computerized inventory of records.
• Ensures compliance with established policies, procedures, standards, and federal and local government laws for records in custody.

Education

High School Diploma or GED

Job description

Denton County is seeking an Administrative Specialist II to perform a variety of secretarial, clerical, and general office duties in support of the assigned department. Responsibilities include filing, answering phones, greeting the public, routing communications, and handling photocopies and mail.

The position requires a High School Diploma or GED and at least two years of related experience, or an equivalent combination.