Administrative Specialist II: Front Office & Research Admin

University of Florida; Gainesville (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

The University of Florida on the Main Campus in Gainesville, FL is seeking a Staff Full-Time Front Office liaison in the RE-ANIMAL CARE SERVICES department. You will answer phones, greet visitors, process service requests and assist with department policies and compliance.

Qualified candidates will have a Bachelor’s degree with three years of relevant experience or an equivalent combination, and must be proficient with Word, Excel, PowerPoint, and Visio.

Qualifications

• Bachelor’s degree and three years of relevant experience or an equivalent combination of education and experience.
• Experience in customer service and front-office operations.
• Proficiency with Microsoft Word, Excel, PowerPoint and Visio.
• Ability to manage databases and websites and work with internal systems.

Responsibilities

• Serve as a customer service liaison for the Front Office, answer phones and greet visitors.
• Process animal procurement requests and ensure compliance with protocol limits.
• Handle PCard charges and PO/Invoice payments using UF financial systems.
• Process revenue collections/transfers and maintain accounts receivable data.
• Maintain databases for protocol tracking, census management, and facility access.

Skills

Customer service

Teamwork

Communication

Databases

Education

Bachelor’s degree

Tools

Word

Excel

PowerPoint

Visio

Job description

The University of Florida on the Main Campus in Gainesville, FL is seeking a Staff Full-Time Front Office liaison in the RE-ANIMAL CARE SERVICES department. You will answer phones, greet visitors, process service requests and assist with department policies and compliance.

Qualified candidates will have a Bachelor’s degree with three years of relevant experience or an equivalent combination, and must be proficient with Word, Excel, PowerPoint, and Visio.