Administrative Spec II

University of Florida; Gainesville (FL); In loco; USD 42.000 - 64.000; Tempo pieno

Descrizione del lavoro

The University of Florida on the Main Campus in Gainesville, FL is seeking a Staff Full-Time Front Office liaison in the RE-ANIMAL CARE SERVICES department. You will answer phones, greet visitors, process service requests and assist with department policies and compliance.

Qualified candidates will have a Bachelor’s degree with three years of relevant experience or an equivalent combination, and must be proficient with Word, Excel, PowerPoint, and Visio.

Competenze

• Bachelor’s degree and three years of relevant experience or an equivalent combination of education and experience.
• Experience in customer service and front-office operations.
• Proficiency with Microsoft Word, Excel, PowerPoint and Visio.
• Ability to manage databases and websites and work with internal systems.

Mansioni

• Serve as a customer service liaison for the Front Office, answer phones and greet visitors.
• Process animal procurement requests and ensure compliance with protocol limits.
• Handle PCard charges and PO/Invoice payments using UF financial systems.
• Process revenue collections/transfers and maintain accounts receivable data.
• Maintain databases for protocol tracking, census management, and facility access.

Conoscenze

Customer service

Teamwork

Communication

Databases

Formazione

Bachelor’s degree

Strumenti

Word

Excel

PowerPoint

Visio

Descrizione del lavoro

Job no: 541835
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 11800000 - RE-ANIMAL CARE SERVICES

Classification Title:

Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and

experience.

Job Description:

• Serves as a customer service liaison for department’s Front Office. Processes service requests per SOP, which includes answering phones and greeting visitors. Fields questions regarding department policies and directs and educates customers.
• Responsible for Animal Procurement, which involves processing all orders submitted by UFresearchers and ensures that animal orders comply with research protocol limits.
• Processing of the division’s PCard charges, PO/Invoice payments using UF’s financial system and departments internal sub-system for expense and budget tracking.
• Process revenue collections/transfers for UF Research center internal billing through UF’s financial system and departments internal sub-system to maintain up-to-date accounts receivable data.
• Maintains and manages databases for protocol tracking, census management and facility access,which includes reviewing and giving facility access.
• Other duties as assigned.

Commensurate with Education and Experience

Required Qualifications:

Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and

experience.

Preferred:

• Bachelor’s degree is preferred.
• Knowledge of sponsored research administration and compliance processes.
• Experience working with faculty, Deans, Directors, Department Chairs, University administration and regulators.
• Knowledge of computers and relevant computer programs including Word, Excel, PowerPoint and Visio.
• Ability to use and maintain databases and websites.
• Ability to work independently with minimum supervision and function as a member of a team.
• Ability to plan, organize, prioritize and coordinate work assignments and exercise initiative.
• Ability to manage work flow and processes.
• Effective verbal and written communication skills including the ability to write and edit reports, meeting
  minutes and other documents.
• Excellent interpersonal skills and customer service orientation

Special Instructions to Applicants:

• In order to be considered, applicants must provide a cover letter, resume, and list of professional references.
• Application must be submitted by 11:55 p.m. (ET) of the posting end date.
• This is not a remote position and is located on the University of Florida main campus in
• A criminal background check is required.

This is a time-limited position.

Health Assessment Required:

Health Assessment Required: No

Advertised: 26 Oct 2026 Eastern Daylight Time
Applications close: 02 Nov 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.

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