Administrative Specialist II - DPR60033148

State of North Carolina; Raleigh (NC); On-site; USD 41,000 - 57,000; Full time

Job summary

The State of North Carolina, Department of Natural and Cultural Resources – Division of Parks and Recreation, seeks an Administrative Specialist II (S) to provide essential office support to the Deputy Director of Operations and leadership staff in Raleigh. This role handles records, budgeting, and communications, contributing to efficient division operations.

The position requires a high school diploma or GED with four years of related administrative experience, or an equivalent combination of

Qualifications

• Demonstrated experience recording, compiling, summarizing, and analyzing data.
• Demonstrated experience planning, prioritizing, organizing and reviewing administrative and/or office workflow and procedures.
• Demonstrated experience communicating effectively both orally and in writing.
• Demonstrated work experience planning and coordinating a volume and variety of appointments, meetings, conferences and workshops.

Responsibilities

• Independently organizes and implements administrative support for a large complex section of the division.
• Coordinates complex records processing and analyzes information for programs and projects.
• Interprets and assists with development of policies and procedures.
• Interprets, carries out, and explains established programs and provides guidance to district and park level staff.
• Assists with budget requests review for appropriateness and compliance.
• Writes and coordinates reports, speeches, or other materials.
• Maintains housing database, state vehicle allocations, uniform orders, parking passes, and State ID process.
• Maintains membership databases for Park Advisory Committees and Friends Groups.
• Plans and prioritizes daily administrative workflow.

Skills

Data analysis

Administrative support

Office workflow management

Oral and written communication

Education

High school diploma or GED

4 years related administrative experience

Job description

Agency

Dept of Natural and Cultural Resources

Division

Parks and Recreation

Job Classification Title

Administrative Specialist II (S)

Position Number

60033148

Grade

NC09

About Us

The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team.

Description of Work

The primary purpose of this position is to provide administrative and office support to the Deputy Director of Operations and Operations leadership staff. This may include organizing and coordinating business functions across the section and division with responsibilities in budget, communications, personnel, HR, purchasing/accounting, and records management and retention. Majority of work is performed independently, with limited supervision. This position reports directly to the Deputy Director of Operations.

Key Responsibilities

Key Responsibilities include but are not limited to:

• This position independently organizes and implements administrative support for a large complex section of the division.
• Coordinates complex records processing, gathers, analyzes, edits and reports information for various programs and projects requiring discretionary and evaluative judgements and recommends necessary courses of action.
• Interprets and assists with development of policies and procedures.
• Interprets, carries out, and explains established programs, policies and procedures. Provides information and guidance to district level and park level administrative assistants.
• Assists with review, edits and management of budget requests for appropriateness, completeness and compliance.
• Writes, edits, and/or coordinates the preparation of reports, speeches, or other printed and electronic material including determining necessary content.
• Maintains housing database and associated documents, state vehicle allocations, uniform allotments and ordering, parking passes, and process for obtaining State ID.
• Maintains membership database of Park Advisory Committees, and staff and Friends Groups contact lists.
• Plans and prioritizes daily administrative workflow.

Knowledge Skills and Abilities/Management Preferences

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Recruitment Range

$41,206.00 - $56,660.00

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred:

• Demonstrated experience recording, compiling, summarizing, and analyzing data.
• Demonstrated experience planning, prioritizing, organizing and reviewing administrative and/or office workflow and procedures.
• Demonstrated experience communicating effectively both orally and in writing.
• Demonstrated work experience planning and coordinating a volume and variety of appointments, meetings, conferences and workshops.

Position/Physical Requirements

• Typical work schedule is Monday - Friday 8:00 A.M- 6:00 P.M, with some evenings, holidays, and/or weekends when necessary.
• Must have a valid driver’s license issued from within the United States or be able to obtain one within 90 days of employment.

Location

This position is located at:

Division of Parks and Recreation

121 W. Jones Street

Raleigh, NC 27601

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma AND four years of related administrative experience.

OR

Equivalent combination of education and experience.

Division Description

The North Carolina Division of Parks and Recreation exists to inspire all its citizens and visitors through conservation, recreation and education.
Conservation: To conserve and protect representative examples of North Carolina’s natural beauty, ecological features, recreational and cultural resources within the state parks system;
Recreation: To provide and promote safe, healthy and enjoyable outdoor recreational opportunities throughout the state; and
Education: To provide educational opportunities that promote stewardship of the state’s natural and cultural heritage.
To explore NC State Parks visit: https://www.dncr.nc.gov/visit/state-parks

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Supplemental and Contact Information

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.

We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.

Application Process

• Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates