Administrative Specialist II - DPR60033148

Natural and Cultural Resources; Raleigh (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

North Carolina Department of Natural and Cultural Resources is seeking an Administrative Specialist II to provide high-level administrative support to the Deputy Director of Operations and leadership staff. The role includes budget coordination, HR and purchasing tasks, and records management across multiple programs.

The position reports to the Deputy Director of Operations and requires strong organizational and communication skills, with adherence to state policies and procedures.

Qualifications

• High school diploma or GED plus four years of related administrative experience.
• Experience planning, prioritizing, organizing and reviewing administrative workflow or procedures.
• Strong written and oral communication skills.

Responsibilities

• Organizes and provides administrative support for a large, complex section of the division.
• Manages complex records processing and analyzes information for reporting across programs.
• Interprets and helps develop policies and procedures and guides staff at district and park levels.
• Assists with budget requests for appropriateness and compliance.
• Prepares reports, speeches, and other materials including content determination.
• Maintains housing databases, vehicle allocations, uniform orders, parking passes, and State ID process.
• Maintains membership databases for Park Advisory Committees and Friends Groups.

Skills

Administrative support

Budget coordination

Records management

HR support

Microsoft Office

Education

High school diploma or GED

4 years administrative experience

Tools

Microsoft Office

Job description

Agency Dept of Natural and Cultural Resources Division Parks and Recreation Job Classification Title Administrative Specialist II (S) Position Number 60033148 Grade NC09

About Us

The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit www.dncr.nc.gov.

Description of Work

The primary purpose of this position is to provide administrative and office support to the Deputy Director of Operations and Operations leadership staff. This may include organizing and coordinating business functions across the section and division with responsibilities in budget, communications, personnel, HR, purchasing/accounting, and records management and retention. Majority of work is performed independently, with limited supervision. This position reports directly to the Deputy Director of Operations.

Key Responsibilities

• This position independently organizes and implements administrative support for a large complex section of the division.
• Coordinates complex records processing, gathers, analyzes, edits and reports information for various programs and projects requiring discretionary and evaluative judgements and recommends necessary courses of action.
• Interprets and assists with development of policies and procedures.
• Interprets, carries out, and explains established programs, policies and procedures. Provides information and guidance to district level and park level administrative assistants.
• Assists with review, edits and management of budget requests for appropriateness, completeness and compliance.
• Writes, edits, and/or coordinates the preparation of reports, speeches, or other printed and electronic material including determining necessary content.
• Maintains housing database and associated documents, state vehicle allocations, uniform allotments and ordering, parking passes, and process for obtaining State ID.
• Maintains membership database of Park Advisory Committees, and staff and Friends Groups contact lists.
• Plans and prioritizes daily administrative workflow.

Applicants who possess the following are preferred:

• Demonstrated experience recording, compiling, summarizing, and analyzing data.
• Demonstrated experience planning, prioritizing, organizing and reviewing administrative and/or office workflow and procedures.
• Demonstrated experience communicating effectively both orally and in writing.
• Demonstrated work experience planning and coordinating a volume and variety of appointments, meetings, conferences and workshops.

Position/Physical Requirements

Typical work schedule is Monday - Friday 8:00 A.M- 6:00 P.M, with some evenings, holidays, and/or weekends when necessary. Must have a valid driver’s license issued from within the United States or be able to obtain one within 90 days of employment. This position is located at: Division of Parks and Recreation 121 W. Jones Street Raleigh, NC 27601

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma AND four years of related administrative experience. OR Equivalent combination of education and experience. If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Division Description

• Conservation: To conserve and protect representative examples of North Carolina's natural beauty, ecological features, recreational and cultural resources within the state parks system.
• Recreation: To provide and promote safe, healthy and enjoyable outdoor recreational opportunities throughout the state.
• Education: To provide educational opportunities that promote stewardship of the state's natural and cultural heritage.

To explore NC State Parks visit: https://www.dncr.nc.gov/visit/state-parks

Supplemental and Contact Information

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence. We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Veteran’s and National Guard Preference

Applicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing. Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Employment Eligibility

It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

CONTACT INFORMATION

N.C. Department of Natural and Cultural Resources Division of Parks & Recreation 121 W. Jones Street, Raleigh, NC 27601 919-707-9360

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.