Administrative Specialist II

Sirius Talent Group; Tampa (FL); Hybrid; USD 65,000 - 67,000; Full time

Job summary

Sirius Staffing in Tampa, FL is seeking an Administrative Specialist II – Advanced Distribution Infrastructure. You will work as the SAP partner to the lead administrative specialist, originating reports, reviewing limits, and processing requisitions and invoices.

The role requires a high school diploma and at least two years of administrative support experience; SAP exposure and MS Word, Excel, and Outlook proficiency are essential. The position is in-office with one remote day per week.

Qualifications

• High school diploma or equivalent.
• Two years of administrative support or related office experience.
• Exposure to SAP and MS Word, Excel, Outlook required.

Responsibilities

• Perform general office duties including data entry and record-keeping.
• Process vendor invoices and purchase orders; manage files and mail.
• Prepare meeting materials and presentations; schedule meetings and take minutes.
• Support SAP reporting and assist with requisition processing.

Skills

Administrative support

Data entry

Scheduling & coordination

Education

High school diploma or equivalent

Tools

SAP

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Sirius Staffing is seeking an Administrative Specialist II – Advanced Distribution Infrastructurein Tampa, FL. This roleworks with the Advanced Distribution Infrastructure teamand will serve as theSAP partner to the lead administrative specialist, assisting with originating reports, reviewing limits, and processing purchase requisitions and invoices.

Work Schedule:Monday–Friday; must work in office 4 days per week/1 day remote
Pay Rate:$31.03/hr

Primary Duties & Responsibilities

• Perform general office duties includingdata entry,maintaining files, record-keeping activities, and handling confidential data.Monitor inventory levels of office supplies and initiate purchase orders as necessary.
• Process incoming vendor invoices.Receive, prioritize, and distribute incoming mail.
• Prepare meeting materials, including agendas, handouts, and presentations.
• Communicate with internal and external customers, take detailed messages, and convey them to appropriate personnel.Respond to general inquiries and telephone calls by researching information and making decisions on routine matters as authorized or delegated.
• Schedule internal and external meetings and appointments, notify attendees, and make necessary arrangements as directed.Take minutes for departmental meetings as needed.Coordinate simple travel arrangements.
• Prepare and process forms, documents, and requisitions following standard procedures.Maintain logs and records of area activities.Calculate various data, including payroll summaries and financial information.Assist with coordination and data collection for smaller, less complex budgets.
• Create and maintain basic charts, graphs, spreadsheets, and databases.Prepare summary information for manager review.Update recurring and routine internal reports.Collect and verify data.
• Support emergency response plans by assisting office personnel with communication and handling support requests.Provide support to the workflow analyst and lead administrative specialist during emergency responses.
• Assist the lead administrative specialist as an SAP partner with originating reports, reviewing limits, and processing purchase requisitions and invoices.

Qualifications

• High school diploma orequivalent
• Minimum of two years of administrative support or other relevant office experience.
• Must have exposure to SAPand working knowledge of Microsoft Word, Excel, and Outlook.
• Ability to operate a variety of basic and complex office equipment.
• Creating and maintaining basic spreadsheets
• Creating graphic material and presentations
• System downloads
• Running reports
• Word processing
• Ability to resolve a variety of issues and topics of a fairly non-routine nature with some independence or by referencing documentation, manuals, and guidelines.

May consider:

• TEC/PGS call center experience involving special assignments or projects relatable to the required Knowledge,Skills, and Abilitiesdefined.
• A college degree from an accredited institution may be considered in lieu of up toone year of the required

Preferred:

Two years of direct administrative assistance experience in an office environment;Experience in a utility environment.

• Speaks up on Safety, Health,and the Environment.
• Takes Ownership and Acts with Integrity.
• Drives Operational Excellence for Customers.
• Builds Strong, Collaborative Relationships.
• Cultivates Innovation and Embraces Change.
• Thinkt Strategically and Exercises Sound Judgment.

Work Conditions

• Occasional travel and storm restoration overtimeare required when needed.

Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.