Administrative Specialist II

Department of Transportation; Raleigh (NC); On-site; USD 41,000 - 72,000; Full time

Job summary

Department of Transportation in North Carolina seeks an Administrative Specialist II to support the State Roadway Design Engineer and Roadway Design Unit. This role includes HR liaison duties, budgeting, purchasing, and handling confidential records, with a focus on efficient office operations.

The selected candidate will maintain personnel records, respond to HR inquiries, and coordinate asset and vendor activities, while ensuring compliance with policies and deadlines.

Qualifications

• Experience organizing meetings and confidential documents.
• Ability to prioritize tasks and meet deadlines.
• Experience handling HR questions and personnel records.

Responsibilities

• Provide administrative support for day-to-day office operations.
• Serve as HR representative for the Roadway Design Unit and manage personnel activities.
• Oversee budget, purchasing, invoicing, and records management.
• Collect and edit confidential reports and submittals.

Skills

Office management

HR liaison

Budget management

Record keeping

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Agency Dept of Transportation Division State Hwy Administrator - Div of Hwys Job Classification Title Administrative Specialist II (S) Position Number 60025671 Grade NC09

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

• Provide administrative tasks and support associated with the day-to-day office operations for the State Roadway Design Engineer and Roadway Design Unit.
• Serve as the HR representative for the Roadway Design Unit. This includes processing and tracking all personnel activities and HR actions, maintaining personnel records, and responding to HR related questions from staff.
• Ensure the completion of daily office management functions, including budget management, purchasing and invoicing, analyzing and interpreting policies, and records management.
• Collect and edit confidential reports, proposals, and consultant submittals.
• Prioritize tasks and manage multiple responsibilities efficiently.
• Serve as the Roadway Design Unit’s Fixed Asset Coordinator and the NCVIP Liaison.

Management prefers applicants with the ability to legally operate a motor vehicle.

Knowledge Skills and Abilities/Management Preferences

Salary Grade and Salary Range: NC09 $41,206 - $72,113

Management prefers applicants with the following:

• Experience applying office management techniques, including organizing meetings, managing confidential documents, and organizing and prioritizing work to accurately complete tasks and meet deadlines.
• Experience utilizing Microsoft Office Products – including but not limited to: Word, Excel, Outlook, PowerPoint, and Teams.
• Experience maintaining clear and open communication with Unit management, staff, and vendors.
• Experience interpreting and implementing policies and procedures concerning personnel and employee benefits.
• Experience utilizing attention to detail to ensure accuracy in processing information and data.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved.

We invite all potential applicants to apply for positions for which they may be qualified. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

Benefits

• Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation.

The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.