Administrative Specialist II

State of North Carolina - Department of Transportation; North Carolina; On-site; USD 41,000 - 72,000; Full time

Job summary

State of North Carolina - Department of Transportation is seeking an Administrative Specialist II to provide comprehensive administrative support to the State Roadway Design Engineer and Roadway Design Unit. The role includes HR processing, records management, budget oversight, and coordination of purchasing and invoicing.

The position requires proficient use of Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams), strong communication, and the ability to handle confidential information.

Qualifications

• High school diploma or GED required with four years of related admin experience.
• Equivalent combination of education and experience may qualify.
• Experience with Microsoft Office products is essential.

Responsibilities

• Provide administrative tasks for day-to-day operations for the State Roadway Design Engineer and Roadway Design Unit.
• Serve as HR representative for the Roadway Design Unit, handling personnel activities and records.
• Manage budget, purchasing, invoicing, and interpretation of policies; maintain records.
• Prepare and edit confidential reports, proposals, and consultant submittals.
• Prioritize tasks and manage multiple responsibilities efficiently.

Skills

Office management

HR liaison

Budgeting

Purchasing

Invoices

Records management

Communication

Education

High school diploma or GED

Four years of related administrative experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Teams

Job description

AgencyDept of TransportationDivisionState Hwy Administrator - Div of HwysJob Classification TitleAdministrative Specialist II (S)Position Number60025671GradeNC09About UsIt’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.Description of WorkPlease note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.The Roadway Design Unit is comprised of a diverse team whose primary purposes are to produce and review roadway design plans, lighting and electrical plans, and provide technical expertise on these subjects to internal and external partners.We are looking for an Administrative Specialist II who will provide administrative support to the State Roadway Design Engineer and the Roadway Design Unit.In this role you will:•Provide administrative tasks and support associated with the day-to-day office operations for the State Roadway Design Engineer and Roadway Design Unit.•Serve as the HR representative for the Roadway Design Unit. This includes processing and tracking all personnel activities and HR actions, maintaining personnel records, and responding to HR related questions from staff.•Ensure the completion of daily office management functions, including budget management, purchasing and invoicing, analyzing and interpreting policies, and records management.•Collect and edit confidential reports, proposals, and consultant submittals.•Prioritize tasks and manage multiple responsibilities efficiently.•Serve as the Roadway Design Unit’s Fixed Asset Coordinator and the NCVIP Liaison.Management prefers applicants with the ability to legally operate a motor vehicle.Knowledge Skills and Abilities/Management PreferencesSalary Grade and Salary Range: NC09 $41,206 - $72,113Management prefers applicants with the following:Experience applying office management techniques, including organizing meetings, managing confidential documents, and organizing and prioritizing work to accurately complete tasks and meet deadlines.Experience utilizing Microsoft Office Products – including but not limited to: Word, Excel, Outlook, PowerPoint, and Teams.Experience maintaining clear and open communication with Unit management, staff, and vendors.Experience interpreting and implementing policies and procedures concerning personnel and employee benefits.Experience utilizing attention to detail to ensure accuracy in processing information and data.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.In accordance with the Governor’s Executive Order 303 , our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Adrianna N BlackmerEmail:[e-mail]