Administrative Specialist II

Weber State University; Ogden (UT); On-site; USD 31,500 - 38,500; Full time

Benefits offered by this job

Medical and dental insurance

Tuition benefits

Paid holidays and leave

Wellness program

Free tickets to events

Job summary

An academic institution in Ogden, Utah, is seeking an Administrative Specialist II to support the School of Performing Arts. Responsibilities include front desk coverage, phone/email management, and assisting in budgeting tasks. The ideal candidate should have strong communication skills and at least two years of administrative experience. The position offers a starting salary of $35,000 plus a comprehensive benefits package including medical and tuition benefits. Screening of applications will begin on March 15, 2026.

Qualifications

• High School graduate with administrative experience needed.
• Two years of clerical experience and use of relevant programs.
• Experience with budgeting tasks is preferred.

Responsibilities

• Manage front desk coverage and phone/email communications.
• Support budgeting tasks and manage course schedules.
• Collaborate with other administrative staff on best practices.

Skills

Word processing

Spreadsheets

Effective communication skills

Budgeting

Google Suite

Education

High School graduate

Associate’s degree

Tools

Adobe

Google

Job description

Administrative Specialist II

Requisition Number: S02288P

Position Category: Staff

Hours Per Week: 40

Months Per Year: 12

Alternate Work Schedule:

Pay Grade: N24

Salary:

FLSA: Non-Exempt

Job Summary/Basic Function:

The Administrative Specialist II supports the School of Performing Arts, which includes Dance, Music, Theatre, and Sound Production & Recording. Responsibilities include SPA main office front desk coverage, phone and email management, inter‑office communication, budgeting tasks, student and faculty support, managing the course schedule, and facilitation of school business.

The School of Performing Arts is served by two Administrative Specialists who will collaborate to identify, improve, and implement best practices to support the School. The Administrative Specialist II must demonstrate initiative and follow through. Attention to detail, creativity, and effective use of resources are essential components to this position. The Administrative Specialist II has routine access to confidential information pertaining to students and employees. Confidentiality, discretion, and good judgment are essential in this role.

Required Qualifications:

• High School graduate
• Two years of administrative or clerical experience that includes the use of programs such as Word processing, spreadsheets, Adobe, Google etc.

Preferred Qualifications:

• Associate’s degree
• Budgeting experience
• Experience with Google Suite and Box
• Ability to adapt to new equipment & technology
• Effective communication skills

Background Check? Yes

Benefits Summary:

WSU offers a generous benefits package that includes medical, dental, long‑term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Notes to Applicant:

If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits summary.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin March 15, 2026. Position will remain open until filled.

Criminal background check required as a condition of employment.

Physical Activity of this position:

Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. Ability to receive detailed information with or without assistance.

Physical Requirements of this position:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.

Visual Acuity Requirements:

Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

Work Conditions:

The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

To apply, visit https://apptrkr.com/6966793

Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment by welcoming all individuals, including culturally diverse staff, faculty, and student body. WSU values every individual by embracing all identities through the promotion of belonging, creativity, and uniqueness. We strive to create environments which are welcoming, inclusive, and equitable for all. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3‑32).