ADMINISTRATIVE SPECIALIST II

State of Maryland; Maryland; On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player seeks a detail-oriented administrative professional to support criminal investigations at the Frederick Barrack. This role involves managing crucial UCR statistics, processing expungement requests, and acting as a liaison for the Central Records Division. The ideal candidate will have a strong background in administrative tasks, including data entry and compliance duties, while also being proficient in Microsoft Office and Google Workspace. Join a dedicated team committed to maintaining the integrity of criminal records and supporting law enforcement efforts in Maryland.

Benefits

State of Maryland benefits

Qualifications

• One year of experience in administrative or clerical work.
• Graduation from an accredited high school or equivalent.

Responsibilities

• Support criminal investigative work and manage UCR statistics.
• Handle expungement requests and court-ordered subpoenas.

Skills

Microsoft Office Suite

Google Workspace

Administrative Correspondence

Education

High School Diploma or Equivalent

Job description

Introduction

This is an INTERNAL RECRUITMENT FOR MARYLAND STATE POLICE EMPLOYEES ONLY (Permanent, Contractual, Temporary). It is important that all experience be fully documented. Failure to answer all supplemental questions specifically and accurately may cause the candidate to be rejected. Please fill out the application completely. The application is part of the examination process and your answers will determine your eligibility for the next phase of the selection process. Clearly describe your qualifications in detail, as credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate. Do not leave any answer spaces blank; if a question does not apply, write 'N/A'. Although you may attach a resume to further describe your qualifications, it does not substitute for completing the application form. An incomplete application may result in disqualification. Do not write 'see resume' in your work history or responses to supplemental questions. Failure to comply with these instructions may result in disqualification. Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

Position Details

GRADE: 11

LOCATION OF POSITION: Department of Maryland State Police, 51 – Frederick Barrack, 110 Airport Drive East, Frederick, MD 21701

Main Purpose of Job

This position supports all criminal investigative work for the Frederick Barrack, which has roughly 40 sworn personnel. The incumbent is responsible for all UCR statistics (monthly and annually), all expungement requests, court-ordered subpoenas for investigative records, and transmission of investigative files for trial at the request of investigators and prosecutors. This position handles logistics related to investigative files, including auditing, inspection, and retention. The person acts as a liaison for the Central Records Division and CJIS's audit and inspections for juvenile retention and Live Scan imaging.

Position Duties

• Administrative Duties: Review and analyze reports and documents to obtain necessary information for recording in the Uniform Crime Reporting System. Verify information, enter data into the computer, and process reports through four stages for filing. Manage invoice and fund processing, incident reports, crime inventory, and juvenile justice liaison activities.
• Compliance/Adherence Duties: File, audit, inspect, and purge files for the Central Records Division, process court-ordered fingerprint cards, handle expungement requests, prepare responses to subpoenas, and conduct inspections. Also handle juvenile audits and miscellaneous requests.
• Other Duties: Perform miscellaneous tasks as assigned.

Minimum Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience in administrative, clerical, clerical-technical, or secretarial work.

Notes: Candidates may substitute 30 college credit hours or military service involving staff work for the required experience.

Desired or Preferred Qualifications

• Experience with Microsoft Office Suite and Google Workspace.
• Experience drafting and typing administrative correspondence, reports, and letters.

Licenses, Registrations, and Certifications

Employees may be required to operate a motor vehicle and must possess a valid Maryland driver’s license.

Special Requirements

Candidates may need to provide their own transportation for certain duties.

Selection Process

Only candidates meeting minimum qualifications will be considered. Candidates will be categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED and remain eligible for at least one year. The process includes a review of education, training, experience, and possibly a physical exam, interview, background check, polygraph, and substance testing.

Benefits

State of Maryland benefits.

Further Instructions

Applicants should upload all documents in one file online or mail completed applications to the Maryland State Police Human Resources Division. For questions, contact 410-653-4349. Veterans and bilingual applicants are encouraged to apply. Maryland is an equal opportunity employer.