ADMINISTRATIVE SPECIALIST II

State of Arkansas; Malvern (AR); On-site; USD 32,000 - 52,000; Full time

Job summary

Join a dedicated team as an Administrative Specialist II, where your skills in research, document management, and office operations will shine. This role involves preparing reports, verifying documents, and ensuring compliance with state and federal laws. You'll play a crucial part in enhancing agency policies and procedures while contributing to a mission focused on public safety and rehabilitation. An opportunity to grow within a supportive environment awaits, where your contributions will directly impact the community and the lives of individuals served. If you're ready to make a difference, this position is perfect for you.

Qualifications

• High school diploma and one year of relevant experience required.
• Knowledge of record keeping and office procedures essential.

Responsibilities

• Research and prepare reports, verify documents, and perform office duties.
• Review applications and forms for accuracy and compliance.

Skills

Record Keeping Procedures

Mathematics and Statistics

Research Skills

Communication Skills

Office Equipment Operation

Education

High School Diploma

Tools

Computer Software Applications

Job description

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Position Number: 22085277
County: Hot Spring
Posting End Date: 5/7/2025
Anticipated Starting Salary: $32,405.00
Location: Mental Health - Ouachita River Unit - Malvern

The mission of the Department of Corrections is to be a public safety resource for Arkansas families by providing professional management solutions and evidence-based rehabilitative initiatives for offenders.

All DOC positions are designated as Safety Sensitive Positions and are subject to random drug testing pursuant to the Secretarial Directive governing Personnel Drug Testing. Medical marijuana usage, as defined in Amendment 93 of the Arkansas Constitution, prohibits Personnel in a Safety-Sensitive Position from the use of medical marijuana even if they are qualifying patient under the amendment and/or hold a registry identification card. Department Personnel are prohibited from the use or possession of a medicinal marijuana card pursuant to this policy and state law.

Position Information

Class Code: C073C

Grade: GS03

FLSA Status: NON-EXEMPT

Salary Range: $32,405.00 - $51,686.00

Summary

The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. This position is governed by state and federal laws and agency/institution policy.

Functions

Researches various data storage and/or computer records to obtain information and compiles data for reports. Composes and types routine correspondence and form letters, maintains activity logs and/or financial ledgers, and submits reports to supervisor. Reviews documents including applications, forms, vouchers, records, and reports for accuracy, completeness, and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Provides information, assistance, and clarification to interested parties concerning agency/institution policies and procedures. Assists in developing or revising agency/institution policies, procedures, and directives based on research findings and compiles financial information used to formulate budget proposals and monitor expenditures. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of record keeping procedures. Knowledge of the principles and practices of mathematics and statistics. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, and procedures. Ability to communicate both orally and in writing.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus oneyearof experience in a specialized or related area applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.