Administrative Specialist II

City of Conroe; Conroe (TX); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Employee assistance program

Paid time off

Pool & recreation center membership

Job summary

The City of Conroe is seeking an Administrative Specialist II to provide non-routine clerical and administrative support, including drafting correspondence, preparing reports, and managing calendars. Proficiency with Microsoft Office and strong organizational skills are essential.

The role requires a high school diploma or equivalent and two years of related experience, with duties including filing, data processing, and basic bookkeeping as needed.

Qualifications

• High school diploma or equivalent is required.
• Two years of related experience preferred.
• Proficiency in typing, data processing and file maintenance.
• Experience with Microsoft Office suite is expected.

Responsibilities

• Draft/typ e correspondence, reports, charts and graphs.
• Prepare agendas and travel or meeting arrangements.
• Manage supervisor or department calendars.
• Screen calls and visitors and provide clerical support.

Skills

Typing

Data entry

Office procedures

Interpersonal communication

Independent work

Grammar/Spelling

Microsoft Office

Record keeping

Phone etiquette

Scheduling

Education

High school diploma or equivalent

Tools

Word

Outlook

Excel

PowerPoint

Job description

JOB SUMMARY

The Administrative Specialist II provides non-routine clerical/administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database or presentation software, basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements, and managing supervisor or department calendars.

QUALIFICATIONS

Education and Experience:

High school diploma or equivalent and two years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of general office procedures and standard office equipment.
• Knowledge of department functions, resources and general practices.
• Knowledge of grammar, spelling and alphanumeric sequencing.
• Skill in typing, data processing and file maintenance.
• Ability to create and maintain files and records.
• Ability to work independently with minimal supervision.
• Ability to follow both oral and written directions.
• Ability to operate commonly used manual and automated office equipment.
• Ability to interact with and communicate with general public in a friendly productive manner.
• Knowledge of Microsoft Office software (Word, Outlook, Excel, PowerPoint, etc.)
• Ability to make routine decisions in accordance with procedures, laws and regulations and to apply these to work problems.
• Ability to use coding and filing systems.
• Ability to apply interpersonal skills with other employees and the public.

PHYSICAL DEMANDS

The work is medium and requires the ability to exert up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motions, speaking, standing, stooping, talking, visual acuity, and walking.

BENEFITS

The City of Conroe offers great benefits such as medical, dental, vision, and life insurance, retirement plan, employee assistance program, paid time off and free membership at the City's pool and recreation center facilities. Starting salary for this position is $20.97 hourly.

The City of Conroe is an Equal Opportunity Employer

Must pass background check and pre-employment substance abuse screening as a condition of employment. A motor vehicle record check and job-related doctor's physical exam may also be required. S safety-sensitive positions remain subject to random drug and alcohol testing after hire.